As you may be aware every 3 years the union undergoes a process of reviewing all club and society constitutions. This will be happening this year.
Your constitution is the documents that say how your club works and what it does. They give your core activities, what committee positions you elect and other similar information. We use them to make sure that all our clubs and socieities are different and all justify the resources we give them including funding, as well as follow union rules, regulations and policy such as being open to all students.
The review process is not a re-affiliation session it is just done to check everything mentioned above. We may ask you to change your constitution after submission but this will be explained at the time.
You should all have copies of your constitution, handed down from year to year. If you do not please come to the sabb suite and ask for a copy to be made for you.
What I need you to do is to meet with your committees or members, which ever is appropriate, and re-write or check you are happy with your constitution. You then need to email them back to uclu-forms@ucl.ac.uk and sign a form at CSC reception to say you have done this. This year we will only be accepting them in elctronic form at so please do not hand write them.
The deadline for the return of your constitutions is as follows
Sport - 30 Oct
Arts - 27 Nov
Societies - 15 Jan
When they have been returned they will be processed by Activities Board and Governance Committee and given back to you to aprove at your own general meetings at the end of 2nd term.
If we have any problems with your constitution we will let you know and help you to sort it out. Remember to be a club or society your constitution and society should be different to everything else available.
if you require a template constitution please email sa.officer@ucl.ac.uk
Please be aware that you should not write anything as a core activity that is not guaranteed. This includes doing Bloomsbury Theatre shows and having events in certain venues. You must also have a constitution that makes it very clear that your society is open to all UCL students. This includes men being allowed to join women's clubs even if they cannot play for the team and those not a particular religion to join religious societies if they wish to.
If anyone has any further questions please let me know
Jen
Student Activities Officer
Your constitution is the documents that say how your club works and what it does. They give your core activities, what committee positions you elect and other similar information. We use them to make sure that all our clubs and socieities are different and all justify the resources we give them including funding, as well as follow union rules, regulations and policy such as being open to all students.
The review process is not a re-affiliation session it is just done to check everything mentioned above. We may ask you to change your constitution after submission but this will be explained at the time.
You should all have copies of your constitution, handed down from year to year. If you do not please come to the sabb suite and ask for a copy to be made for you.
What I need you to do is to meet with your committees or members, which ever is appropriate, and re-write or check you are happy with your constitution. You then need to email them back to uclu-forms@ucl.ac.uk and sign a form at CSC reception to say you have done this. This year we will only be accepting them in elctronic form at so please do not hand write them.
The deadline for the return of your constitutions is as follows
Sport - 30 Oct
Arts - 27 Nov
Societies - 15 Jan
When they have been returned they will be processed by Activities Board and Governance Committee and given back to you to aprove at your own general meetings at the end of 2nd term.
If we have any problems with your constitution we will let you know and help you to sort it out. Remember to be a club or society your constitution and society should be different to everything else available.
if you require a template constitution please email sa.officer@ucl.ac.uk
Please be aware that you should not write anything as a core activity that is not guaranteed. This includes doing Bloomsbury Theatre shows and having events in certain venues. You must also have a constitution that makes it very clear that your society is open to all UCL students. This includes men being allowed to join women's clubs even if they cannot play for the team and those not a particular religion to join religious societies if they wish to.
If anyone has any further questions please let me know
Jen
Student Activities Officer
