Section 5 – Standing Committees of Union Council 

I. General Rules 
A. 
Only members of each committee may vote in any committee meeting with the exception of 
the chair who may only vote if a casting vote is required. 
B. 
The Secretary of each standing committee shall ensure that each meeting is properly minuted 
and submitted for central filing. 
C. 
The Chair shall report the decisions of each meeting and any other relevant business of each 
meeting to Union Council except in the case of Finance Committee and Strategic Planning 
Committee where the Chair shall report the business to Council. 
D. 
Any Society wishing to be attached to a Standing Committee and thus receiving assistance 
from that Committee must be an Associated Society of the Union. No Associated Society may 
receive financial assistance from more than one standing committee. 
E. 
Union Council may overrule any decision made by a Standing Committee or instruct any 
Standing Committee (except for Finance, Elections, Governance and Establishment 
committees - see relevant sections below) by a two-thirds majority vote. 
F. 
Meetings of all standing committees except the Establishment Committee shall be open to all 
members of the Union. 
G. 
Any ordinary member of any standing committee who is absent from three consecutive 
meetings shall be deemed to have resigned subject to ratification by the committee. A 
member may appeal this removal to the Governance Committee. 
H. 
A minimum of twenty-four hours notice must be given of all meetings. 
I. 
A committee must have 1/4 of the whole number of elected non sabbatical members present 
or 4 elected non sabbatical members, whichever is the greater, to be quorate. This shall not 
be the case for the Establishment Committee where quorum shall be 1/4 of the whole number 
of elected members or 4, whichever is the greater. 
J. 
No student member of Union Council, except sabbatical officers, and those elected from 
council shall be members of Finance Committee. 
K. 
No student member of Union Council, except the F&A Officer and the General Secretary shall 
be members of Governance Committee. 
L. 
All standing committees shall abide by the Standing Orders. 
M. 
Standing Committees shall adhere to all rulings and regulations laid down by Establishment 
Committee with regard to the employment of staff, full time or part time. 
N. 
Standing Committees must make any requests regarding the staff employed within its area of 
responsibility or wishes to employ to the Establishment Committee and no changes may be 
effected until the request has been approved by Establishment Committee. 
O. 
Committees meetings may be conducted on an informal basis as long as decisions taken are 
clear to the entire membership of the committee. A committee may adopt the rules of debate 
as outlined for Council if they wish. 
P. 
All elected members of Standing Committees shall be elected in accordance with the standing 
orders for elections 
Q. 
All standing committees shall be responsible for submitting to the F&A Officer proposals for 
the yearly allocation of funds, from a sum granted by the Union, to all budgets falling into their 
area. These proposals shall then be considered by the F&A Officer in preparing the first 
estimates. 
II. Working Parties 
A. 
Any Standing Committee may set up a working party that will examine a particular issue 
within a predetermined period of time and then submit a report thereon to the Standing 
Committee. The working party shall then be disbanded. 
B. 
The Secretary of the Standing Committee shall normally act as the chair of the working party. 
C. 
Reports of the working party must be presented to the Standing Committee by whom it was 
appointed and through them to Council. 
D. 
The Chair of any Standing Committee shall be a member of all its working parties. 
E. 
The quorum of a working party shall be at least 1/4 of the whole number or 3 members, 
whichever is greater. 
III. The Chair, Secretary and Assessor 
A. 
The Chair of each committee shall: 
1. 
Produce the agenda for meetings of the committee; 
2. 
keep the meeting in order; 
3. 
see that remarks are relevant to the business in hand; 
4. 
ensure the general smooth running of the meeting; 
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5. 
submit, in the case of Finance Committee and Strategic Planning Committee, written 
reports of the relevant business of the committee and any decisions taken to Union 
Council 
B. 
The Secretary to each committee shall: 
1. 
Assist in the drafting of the agenda for meetings of the committee; 
2. 
ensure that the meetings are properly minuted and submitted for central filing; 
3. 
submit written reports of the relevant business of the committee and any decisions taken 
to Union Council or the relevant committee, except in the case of the Finance Committee 
or Strategic Planning Committee; 
4. 
take responsibility, with the Chair, for the continuity and co-ordination of the area 
pertaining to the committee’s remit in between meetings. 
C. 
The Assessor to each committee shall: 
1. 
be in attendance at the meetings of each committee; 
2. 
advise the committee on technical matters. 
IV. Constitution and Terms of Reference 
A. Activities Board 
Membership 

Chair 
CS&SD Officer 

Secretary 
Activities Officer
F&A Officer
M&C Officer
S&E Officer
MS&S Officer
Arts Officer
Promotions and Entertainments Officer
Societies Officer
Sports Officer
RUMS Sports & Societies Officer
3 representatives elected by Sports Board
3 representatives elected by Societies Board
2 representatives elected by Arts Board


In attendance Union staff as required by the agenda
Assessor General Manager


Subject to any general or particular direction that may be given from time to time by Council, 
Activities Board is charged to: 

1. 
Governance 
a. 
Coordinate the work of Arts Board, Societies Board and Sports Board and to ensure 
that these boards fulfil their constitutional mandates and in this context to receive 
minutes of the meetings of these Boards. 
b. 
Ensure that Clubs/Societies operate within the Union Constitution and Standing 
Orders, Club and Society Regulations and Procedures and Good Practice Guidelines 
and in this context to receive minutes from Club/Society General Meetings and the 
results of Club and Society elections. 
c. 
Review Club/Society constitutions to ensure that the objects are consistent with those 
of the Union and do not duplicate the objects of pre-existing clubs or societies. 
d. 
Where appropriate ratify the minutes of Club/Society General Meetings and of Club 
Society elections that have not achieved quorum. 
e. 
Consider and report to Council changes to the Club Society Regulations. 
2. 
Affiliations 
a. 
Coordinate recommendations from Arts Board, Societies Board and Sports Board on 
the affiliation of new Clubs and Societies. 
3. 
Discipline & Appeals 
a. 
Consider and where appropriate effect disciplinary action against Clubs/Societies: 
i. 
In breach of the Union Constitution or Standing Orders, and/or the Club and 
Society Regulations and/or Procedures; 
ii. 
Failing to meet the requirements for ‘active’ Clubs/Societies as detailed in the 
Club and Society Regulations and Good Practice Guidelines. 
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b. 
Consider Clubs/Societies appeals against disciplinary action by Arts Board, Societies 
Board and Sports Board. 
4. 
Development 
a. 
Coordinate the provision of training and development programmes to Union 
Clubs/Societies and elected officers of those Clubs/Societies. 
b. 
Consider and report to Council on Club/Society safety and changes to the Good 
Practice Guidelines. 
5. 
Authority 
a. 
Activities Board will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. 
Activities Board will report to Council by submission of the minutes of each meeting of 
the Board. 
B. Arts Board 
Membership 

Chair CS&SD Officer 
Secretary Arts Officer 

Activities Officer 

Garage Theatre Manager 

One representative from each Arts and Media Society 
In attendance Union staff as required by the agenda 
UCL Bloomsbury staff as required by the agenda 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, Arts 
Board is charged to: 

1. 
Governance 
a. 
Coordinate the activity of the Union’s Arts and Media Societies, including the annual 
Arts Festival. 
b. 
Arbitrate in any dispute between Arts/Media Societies or within individual Arts/ Media 
Societies. 
c. 
Consider reports and recommendations of Theatre Users Sub-Committee and make 
recommendations thereon to Activities Board. 
d. 
Consider appeals against decisions made by meetings of Theatre Users Sub-
Committee. 
e. 
Elect an Arts Officer in accordance with the Standing Orders for Elections. 
f. 
Elect two representatives to Activities Board and one to Social Colours Committee. 
2. 
General 
a. 
Make recommendations to Activities Board on the affiliation of new Arts/Media 
Societies. 
b. 
Provide a forum for the Arts and Media Societies to share information and to raise 
matters of concern. 
c. 
Direct the allocation of Arts and Media facilities available to Clubs and Societies. 
d. 
Make recommendations to Activities Board on matters pertaining to the Arts/Media 
Societies. 
e. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings assigned to the Union’s designated Arts societies. 
f. 
Assist the Arts Officer in compiling and publicising a regular schedule of events and 
activities organised by the Societies. 
g. 
Receive reports from the Clubs, Societies and Student Development Officer and Arts 
Officer on matters pertaining to the Arts and Media Societies. 
3. 
Authority 
a. 
Arts Board will undertake its business in accordance with a timetable of key tasks 
approved by Union Council. 
b. 
Arts Board will report to Activities Board by submission of the minutes of each 
meeting of the Board. 
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B.a. Theatre Users Sub-Committee 
Membership 

Chair Arts Officer 
Secretary CS&SD Officer 

Garage Theatre Manager 

Societies Officer 

A representative of each Society allocated time in either the 

Bloomsbury or Garage Theatres 
In attendance Union staff as required by the agenda 
UCL Bloomsbury staff as required by the agenda 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Arts Board, 
Theatre Users Sub-Committee is charged to: 

1. 
Governance 
a. 
Elect the Garage Theatre Manager in accordance with a procedure agreed by Arts 
Board. 
b. 
Elect two representatives to the Joint Committee for the UCL Bloomsbury. 
2. 
General 
a. 
Coordinate all matters relating to the allocation of the ‘Union Weeks’ in the UCL 
Bloomsbury and to maintain accurate schedules thereof. 
b. 
Coordinate all matters relating to the allocation of time in the Garage Theatre and to 
maintain accurate schedules thereof. 
c. 
Make recommendations to Arts Board regarding the use of the Theatre spaces 
available to Union Clubs and Societies. 
d. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings assigned to Garage Theatre. 
3. 
Authority 
a. 
Theatre Users Sub-Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council. 
i. 
Theatre Users Sub-Committee will report to Arts Board by submission of the 
minutes of each meeting of the Theatre Users Sub-Committee. 
C. 
Elections Committee 
Membership 

Chair F&A Officer 
Secretary General Secretary 

MS&S Officer 

5 elected members 

2 students elected by and from Union Council 
In attendance Other Sabbatical Officers as the agenda requires 
Senior Treasurer with responsibility for legal matters 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Elections Committee is charged to: 

1. 
Coordinate elections to Union Office detailed in the Constitution and Standing Orders 
ensuring implementation of the Standing Orders relevant to Elections. 
2. 
Recommend to Governance Committee changes to the Constitution and Standing Orders 
of the Union in relating to Elections. 
3. 
Ensure that no member of Elections Committee stands for any post which requires a 
General Union Election. 
4. 
Authority 
a. 
Elections Committee will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
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b. 
Council may rescind resolutions of the Elections Committee relating to constituency 
allocations and elections disciplinary matters. Other resolutions of the Elections 
Committee may only be rescinded by another resolution of the Committee although 
Union Council may choose to refer back a decision for further consideration by the 
Committee. 
c. 
Elections Committee will report to Council by submission of the minutes of each 
meeting of the Committee. 
D. Establishment Committee 
Membership 

Chair F&A Officer 
Secretary General Manager 
Members All other Sabbatical Officers 

Four Senior Treasurers 
UCL HR Director or his/her Nominee 
Dean of Students or his/her Nominee 

The Establishment Committee shall have overall responsibility for the employment of Union staff 
and the terms on which staff are employed in line with the authority delegated to the Union by 
UCL. In this context the Committee shall: 

1. 
Conditions of Service 
a. 
Ensure the appointment of Union staff, (other than student staff), on UCL terms and 
conditions of employment. 
b. 
Ensure the appointment of Union staff on terms and conditions comparable to those 
elsewhere in the College. 
c. 
Ensure that staff have opportunity for review of their remuneration in line with the 
opportunities available to comparable staff elsewhere in the College. 
d. 
Determine the rate of student staff remuneration ensuring that this meets the 
requirements of the National Minimum Wage, (Adult rate). 
2. 
New Appointments, Redundancy & Dismissal 
a. 
Consider proposals for new staff appointments. Where such proposals result in an 
increase in staff costs the additional expenditure must be approved by the Finance 
Committee. 
b. 
Consider proposals for staff redundancy. 
c. 
Receive reports from the Chair & General Manager on staff dismissal. 
3. 
Authority 
a. 
Establishment Committee will undertake its business in accordance with a timetable 
of key tasks approved by Union Council. 
b. 
Establishment Committee will report its decisions to Council but shall not disclose 
matters relating to the responsibilities, conditions of employment, performance or 
conduct of individual members of staff. 
c. 
Decisions made by Establishment may not be discussed at a GM or Referendum. 
d. 
A resolution of Establishment Committee may only be rescinded by another 
resolution of the Committee although Union Council may choose to refer back a 
decision for the committee’s further consideration.. 
E. Finance Committee 
Membership 

Chair F&A Officer 
Secretary Finance Manager 
Members All other Sabbatical Officers 

6 elected students who must not be members of Union 
Council 
2 Lay-members appointed by Union Council 

In attendance Senior Treasurer with responsibility for Financial Matters 
Assessor General Manager 

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Subject to any general or particular direction that may be given from time to time by Union 
Council, Finance Committee is charged to: 

1. 
Annual Budget, Income and Expenditure 
a. 
Consider and recommend to Union Council the Annual Income & Expenditure budget 
for the coming year, on advice from appropriate committees and senior managers. 
Consideration of the budget to include: 
i. 
Estimates and any subsequent revisions of the funding required from UCL in 
respect of the Union’s grant funded activity; 
ii. 
Estimates and any subsequent revisions detailing the income and expenditure of 
the Union’s designated trading services; 
iii. 
The level of funding required for the Union’s Long Term Maintenance reserve; 
iv. 
The level of funding required for the Union’s Trading Services Reserve. 
b. 
Consider and report thereon to Union Council, statements on actual Income and 
Expenditure throughout the year and projected outturn compared with Annual Budget. 
2. 
Annual Accounts 
a. 
Recommend to Union Council the adoption of statements on the annual Financial 
Statements for the preceding financial year. 
b. 
Engage the Union's auditors and to act upon their recommendations. 
3. 
Five Year or Other Long-term Forecasts 
a. 
Receive the Union’s long-term forecasts of Income and Expenditure, funded 
(Recurrent and Capital) and to report thereon to Union Council. 
b. 
Consider reports on proposals that may or will result in additional commitments for 
the Union and report thereon to Union Council. 
4. 
Capital Projects 
a. 
Consider reports from the Finance Manager on the financial implications of capital 
projects and report thereon to Council. 
5. 
Financial Management 
a. 
Consider and take action as appropriate on the following matters: 
i. 
The Union’s long and short term investments; 
ii. 
Policy relating to the Union’s Insurances; 
iii. 
Arrangements for short-term and long term borrowings for capital projects or 
other purposes; 
iv. 
Review and update the Union’s financial regulations and procedures. 
6. 
Supply and Financial Control 
a. 
Consider and take action as appropriate on the following matters: 
i. 
Grant funded expenditure, expenditure by the Union’s designated trading 
services and expenditure by the Union’s constituent clubs and societies; 
ii. 
Policy to the Union’s banking arrangements, including: 
. 
According to powers delegated to Finance Committee by Union Council, the 
appointment of Bankers and of any other officers or agents whom the 
Committee deems it expedient to appoint; 

. 
The Bank mandate and any overdraft facilities. 

7. 
Cash Flow 
a. 
Consider and take action as appropriate on the following matters: 
i. 
Writing of losses or deficiencies in money, stocks, irrecoverable debts, 
overpayments and disposal of obsolete equipment; 
ii. 
Risk management pertaining to financial matters; 
iii. 
Guarantees involving a financial liability. 
8. 
Loans and advances 
a. 
General 
i. 
Receive and respond where appropriate to reports from the following committees 
which report to Finance Committee: Services Committee, Finance Sub-
Committee; 
ii. 
Consider the reports recommendations and requests of General Meetings, Union 
Council and Standing Committees thereof and Associated Societies of the Union 
and make recommendations on the financial implications. No decisions made by 
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any of the above bodies which have financial implications shall be binding until it 
has been decided by Finance Committee; 

iii. 
Receive and consider reports from the Union’s Auditors, UCL Internal Audit and 
to monitor the Union’s adherence to any regulatory requirements. 
b. 
Elect two members to Services Committee. 
9. 
Authority 
a. Finance Committee will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. Finance Committee will report to UCL Union Council by submission of the minutes of 
each meeting of Finance Committee. 
c. A resolution of the Finance Committee may only be rescinded by another resolution 
of that Committee or by a motion to a General Meeting. 

E.a Finance Sub-Committee 
Membership 

Chair F&A Officer 
Secretary Finance Manager 
Members CS&SD Officer 

Activities Officer 
Arts Officer 
Societies Officer 
Sports Officer 

In attendance Student Activities & Development Coordinator 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Finance 
Committee, Finance Sub-Committee will undertake the following in accordance with a timetable of 
key tasks approved by Council: 

1. 
General 
a. 
Prepare and recommend to Finance Committee annual budgets for the Union’s 
constituent Clubs & Societies. 
b. 
Consider and approve to Finance Committee one-off budgets for the Union’s 
constituent Clubs & Societies. 
c. 
Consider and approve to Finance Committee applications for additional funding for 
the Union’s constituent Clubs & Societies. 
d. 
Review Club/Society expenditure against budget and make appropriate 
recommendations to Finance Committee. 
e. 
Make recommendations to Finance Committee on changes to the Financial 
Regulations and Procedures relating to Clubs/Societies. 
f. 
Receive reports from the Finance & Administration Officer on items of Chair’s Action 
between meetings. 
g. 
Report to the Finance Committee by submission of the minutes of each meeting of 
the Sub-Committee. meet at least once every three weeks in term time; 
2. 
Authority 
a. 
Finance Sub-Committee will undertake its business in accordance with a timetable of 
key tasks approved by Union Council. 
b. 
Finance Sub-Committee will report to Finance Committee by submission of the 
minutes of each meeting of the Committee. 
F. Governance Committee 
Membership 

Chair General Secretary 
Secretary F&A Officer 
Members 6 student who must not be members of Union Council 

Senior Treasurer with responsibility for legal matters 
Assessor General Manager 

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Subject to any general or particular direction that may be given from time to time by Council the 
Governance Committee is charged to: 

1. 
Consider and report to Council, as the Committee deems necessary, on the following 
matters: 
a. 
Constitutional structure of the Union, changes to the Constitution constitutional 
instruments, Standing Orders and Regulations. 
b. 
Machinery of government, with particular reference to committee structure, 
constitutions, terms of reference, and delegation of powers. 
c. 
Annual review of membership of committees. 
d. 
Any related matters that may be referred to the Committee. 
2. 
Review Club/Society constitutions to ensure compliance with the Union Constitution and 
Standing Orders and to ensure that any changes to the same are effected in accordance 
with the Constitution and Standing Orders. 
3. 
Coordinate matters relating to the holding of General Meetings. 
4. 
Verify the factual accuracy, legality and consistency with regards the Constitution of all 
motions submitted for discussion at General Meetings, Union Council, and referenda. 
5. 
Review current Union policy to ensure that the Union is fulfilling its mandate. 
6. 
Review lapsing policy and report thereon to Union Council. 
7. 
Interpret the Union Constitution and/or Standing Orders on any matter that may be 
referred to the Committee. 
8. 
Consider issues of Union Governance arising from legislative or institutional 
requirements.
9. 
Authority 
a. 
For the purposes of the Constitution, Governance Committee shall also be known as 
Standing Orders Committee 
b. 
Governance Committee will undertake its business in accordance with a timetable of 
key tasks approved by Union Council. 
c. 
Governance Committee will report to Council by submission of the minutes of each 
meeting of the Committee. 
G. Media Management Committee 
Membership 

Chair M&C Officer 
Secretary Promotions and Entertainments Officer 
Members CSSD Officer 

One representative from each of the designated ‘Media 

Societies’. 

Film Studio Manager 

Medics’ Publicity Officer (Bloomsbury) 

Medics’ Publicity Officer (Hampstead) 

SSEES Publicity Officer 

Postgraduate Association Vice-President (Media) 
In attendance Promotions and Marketing Manager 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Media Management Committee is charged to: 

1. 
Governance 
a. 
Coordinate the activities of the Union’s Media Societies. 
b. 
Utilise the media societies to promote the activities of the Union. 
c. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings assigned to the Union’s designated media societies. 
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d. 
Elect a Film Studio Manager in accordance with a procedure agreed by Media 
Management Committee. 
2. 
Authority 
a. 
Media Management Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council. 
b. 
Media Management Committee will report to Activities Board by submission of the 
minutes of each meeting of the Committee. 
H. Postgraduate Association Executive Committee 
Membership 

Chair PGA President 
Secretary MS&S Officer 
Members PGA Vice-President (Education) 

PGA Vice-President (Events)
PGA Vice-President (Media)
PGA Vice-President (Welfare)
4 Postgraduate students elected by and from Council
SSEES Postgraduate Officer
Mature Students Officer


Assessor 
General Manager 

Subject to any general or particular direction that may be given from time to time by Council, the 
Postgraduate Association Executive Committee is charged to: 

1. 
General 
a. 
Coordinate academic, social, sporting, representation and welfare activities on behalf 
of postgraduate students. 
b. 
Provide a forum for issues relating to postgraduate students. 
c. 
Coordinate concerns relating to postgraduate students and ensure that these are 
raised at the relevant Union/College committees. 
d. 
Ensure that postgraduate students are aware of issues relevant to them. 
2. 
Authority 
a. 
The Postgraduate Association Executive Committee will undertake its business in 
accordance with a timetable of key tasks approved by Union Council. 
b. 
The Postgraduate Association Executive Committee will report to the Executive 
Committee by submission of the minutes of each meeting of the Committee. 
I. RUMS Executive Committee 
Membership 

Chair 
MS&S Officer 

Secretary 
RUMS Secretary 
Clinical President 
Pre-Clinical President 
Pre-Clinical Vice President 
Clinical Vice President (Archway) 
Clinical Vice President (Bloomsbury) 
Clinical Vice President (Hampstead) 
RUMS Sports & Societies Officer 

Assessor 
General Manager 

Subject to any general or particular direction that may be given from time to time by Council, the 
RUMS Executive Committee is charged to: 

1. 
General 
a. 
Coordinate academic, social, sporting, representation and welfare activities on behalf 
of medical students. 
b. 
Provide a forum for issues relating to medical students. 
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c. 
Coordinate concerns relating to medical students and ensure that these are raised at 
the relevant Union/College committees. 
d. 
Ensure that medical students are aware of issues relevant to them. 
e. 
Promote good relations and integration between the sites on which medical students 
study. 
f. 
Consider minutes of the meetings of the Pre-Clinical and Clinical Sub-Committees. 
2. 
Authority 
a. 
The RUMS Executive Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council. 
b. 
The RUMS Executive Committee will report to the Executive Committee by 
submission of the minutes of each meeting of the Committee. 
I.a Clinical Sub-Committee 
Membership 

Chair 
Clinical President 

Secretary 
A Clinical Vice-President 
All other Clinical Vice-Presidents 
Clinical Year Representatives 

Subject to any general or particular direction that may be given from time to time by the RUMS 
Executive Committee, the Clinical Sub-Committee is charged to: 

1. 
General 
a. 
Represent phase 2 & 3 medical students in matters relating to the Clinical curriculum. 
b. 
Represent phase 2 & 3 medical students in matters relating to student welfare. 
c. 
Represent phase 2 & 3 medical students in matters relating to the RUMS Union 
Society. 
2. 
Authority 
a. 
The Sub-Committee will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. 
The Sub-Committee will report to RUMS Executive Committee by submission of the 
minutes of each meeting of the Committee. 
I.b Pre-Clinical Committee 
Membership 

Chair Pre-Clinical President 
Secretary Pre-Clinical Vice-President 
Pre-Clinical Year Representatives 

Subject to any general or particular direction that may be given from time to time by the 
RUMS Executive, the Pre-Clinical Sub-Committee is charged to: 

1. 
General 
a. 
Represent phase 1 medical students in matters relating to the Pre-Clinical curriculum. 
b. 
Represent phase 1 medical students in matters relating to student welfare. 
c. 
Represent phase 1 medical students in matters relating to the RUMS Union Society 
2. 
Authority 
a. 
Pre-Clinical Sub-Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council 
b. 
Pre-Clinical Sub-Committee will report to RUMS Executive Committee by submission 
of the minutes of each meeting of the Committee 
J. Services Committee 
Membership 

Chair 
S&E Officer 

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Secretary Finance Manager 
Members All other Sabbatical Officers 

Environment & Ethics Officer 

Promotions and Entertainments Officer 

4 elected student members of the Union 

2 students elected by and from Union Council 

2 students elected by and from Finance Committee 
In attendance Senior Treasurer with responsibility for Financial matters 
Promotions and Marketing Manager 
Services Manager (Bars and Shops) 
Services Manager (Catering & Coffee Bars) 
Internal Controller 
Entertainments Manager 
Other Union staff as determined by the agenda 

Assessor 
General Manager 

Subject to any general or particular direction that may be given from time to time by Union 
Council, Services Committee is charged by Council to: 

1. 
Finance 
a. 
Consider and recommend to Union Finance Committee the Annual Income & 
Expenditure budget for the coming year for the Union’s designated trading services 
on advice from appropriate committees and senior managers. 
b. 
Consider and recommend to Union Finance Committee the tariff for the coming year 
for the Union’s designated trading services. 
c. 
Consider and recommend to the Finance Committee the level of funding required for 
the Union’s Trading Services Reserve. 
d. 
Ensure that each of the Union’s designated trading services delivers the targeted 
financial contribution in accordance with budgets approved by the Finance 
Committee. 
e. 
Consider and report thereon to Union Finance Committee statements on actual 
Income and Expenditure throughout the year and projected outturn compared with 
Annual Budget. 
f. 
Recommend to Union Finance Committee the adoption of Financial Statements for 
the preceding financial year. 
g. 
Develop and recommend to Union Finance Committee long-term forecasts of Income 
and Expenditure in respect of the Union’s designated trading services. 
2. 
Service Delivery 
a. 
Ensure that each of the Union’s designated trading services delivers the targeted 
levels of customer satisfaction. 
b. 
Identify opportunities for the new/alternative services in line with changing customer 
profiles. 
c. 
Ensure effective co-ordination both between the Union’s designated trading services 
and with other Union activities. 
3. 
Statutory Requirements 
a. 
Ensure that the statutory requirements relating to the sale of goods/services and the 
provision of entertainments by the designated trading services are met. 
4. 
Assets 
a. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings of the Union’s designated trading services within the context of 
the revenues generated by these services. 
b. 
Ensure in respect of the Union’s designated trading services that appropriate security 
arrangements are in place to safeguard the assets and premises. 
c. 
Ensure in respect of the Union’s designated trading services that appropriate security 
arrangements are in place to safeguard both patrons of Union services and the staff 
employed in those services. 
5. 
Marketing & Sponsorship 
a. 
Develop and implement a marketing plan for the Union’s designated trading services. 
25



b. 
Develop beneficial sponsorship for the Union and its constituent Clubs & Societies 
and in this context to consider sponsorship applications and make recommendations 
as appropriate to Finance Committee. 
6. 
Authority 
a. 
Services Committee will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. 
Services Committee will report to UCL Union Finance Committee by submission of 
the minutes of each meeting of the Committee. 
c. 
Services Committee decisions with financial implications must be ratified by Finance 
Committee prior to implementation. 
K. Social Colours Committee 
Membership 

Chair S&E Officer 
Secretary CS&SD Officer 
Members All Executive Officers 

Arts Officer 

Societies Officer 

Sports Officer 

Anti-Racism Officer 

Students with Disabilities Officer 

International Students’ Officer 

Lesbian, Gay, Bisexual and Trans Officer 

Mature Students’ Officer 

Women’s Officer 

One student elected by and from Arts Board 

One student elected by and from Societies Board 

One student elected by and from Sports Board 

One student elected by and from Student Affairs Committee 

One student elected by and from Council 
In attendance Student Activity & Development Coordinator 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Union 
Council, Social Colours Committee is charged to: 

1. 
Governance 
a. 
Coordinate all matters relating to the awarding of Social Colours and other non-sports 
Awards. 
b. 
Consider the guidelines and procedures for the award of Social Colours. 
2. 
Authority 
a. 
Social Colours Committee will undertake its business in accordance with a timetable 
of key tasks approved by Union Council. 
b. 
Social Colours Committee will report to the Executive Committee by submission of 
the minutes of each meeting of the Committee. 
L. Societies Board 
Membership 

Chair CS&SD Officer 
Secretary Societies Officer 

Activities Officer 

RUMS Sports and Societies Officer 

One representative from each General Society 
In attendance Union staff as required by the agenda 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Societies Board is charged to: 

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1. 
Governance 
a. 
Coordinate the activity of the Union’s Societies. 
b. 
Arbitrate in any dispute between Societies or within individual Societies. 
c. 
Elect the Societies Officer in accordance with the Standing Orders for Elections. 
d. 
Elect three representatives to Activities Board and one to Social Colours Committee. 
2. 
General 
a. 
Make recommendations to Activities Board on the affiliation of new Societies. 
b. 
Provide a forum for the Societies to share information and to raise matters of 
concern. 
c. 
Make recommendations to Activities Board on matters pertaining to the Societies. 
d. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings assigned to the Union’s designated societies. 
e. 
Assist the Societies Officer in compiling and publicising a regular schedule of events 
and activities organised by the Societies. 
f. 
Receive reports from the Clubs, Societies and Student Development Officer and 
Societies Officer on matters pertaining to Societies. 
3. 
Authority 
a. 
Societies Board will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. 
Societies Board will report to Activities Board by submission of the minutes of each 
meeting of the Board. 
M. Sports Board 
Membership 

Chair CS&SD Officer 
Secretary Sports Officer 

Activities Officer 

RUMS Sports and Societies Officer 

One representative from each Sports Club 
In attendance Union staff as required by the agenda 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Sports Board is charged to: 

1. 
Governance 
a. 
Coordinate the activity of the Union’s Sports Clubs. 
b. 
Arbitrate in any dispute between Clubs or within individual Clubs. 
c. 
Consider reports and recommendations of Sports Colours Committee and make 
recommendations thereon to Activities Board where appropriate. 
d. 
Consider appeals against decisions made by meetings of Sports Colours Committee. 
e. 
Elect the Sports Officer in accordance with the Standing Orders for Elections. 
f. 
Elect three representatives to Activities Board. 
g. 
Elect eight representatives to Sports Colours Committee, (two from Indoor Sports, 
two from Outdoor Sports, one from Martial Arts, one from a Men’s Club, one from a 
Women’s Club, one from a Mixed Club) 
h. 
Elect six representatives to the Sports Grounds Committee. 
2. 
General 
a. 
Make recommendations to Activities Board on the affiliation of new Sports Clubs. 
b. 
Provide a forum for the Sports Clubs to share information and to raise matters of 
concern. 
c. 
Make recommendations to Activities Board on matters pertaining to the Sports Clubs 
d. 
Direct the allocation of the indoor sports facilities available to Clubs and Societies and 
to make recommendations to Activities Board thereon. 
e. 
Ensure the maintenance and ongoing development of the premises, equipment, 
furniture and fittings assigned to the Union’s designated Sports Clubs. 
f. 
Assist the Sports Officer in compiling and publicising a regular schedule of events 
and activities organised by the Sports Clubs. 
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g. 
Receive reports from the Clubs, Societies and Student Development Officer and 
Sports Officer on matters pertaining to Sports Clubs. 
3. 
Authority 
a. 
Sports Board will undertake its business in accordance with a timetable of key tasks 
approved by Union Council. 
b. 
Sports Board will report to Activities Board by submission of the minutes of each 
meeting of the Board. 
N. 
Sports Colours Sub-Committee 
Membership 

Chair CS&SD Officer 
Secretary Sports Officer 
Members S&E Officer 

Activities Officer 

8 representatives elected by and from Sports Board 

comprising: 

2 representatives of outdoor sports 

2 representatives of indoor sports 

1 representative of a Martial Arts Club 

1 representative of a Men’s Club 

1 representative of a Women’s Club 

1 representative of a Mixed Club 
In attendance Union staff as required by the agenda 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by the Executive 
Committee, the Sports Colours Committee is charged to: 

1. 
Governance 
a. 
Coordinate all matters relating to the awarding of Sports Colours and other Sports 
Awards. 
b. 
Consider the guidelines and procedures for the award of Sports Colours. 
c. 
Report as required to Sports Board. 
d. 
Make recommendations as appropriate to Social Colours Committee. 
2. 
Authority 
a. 
Sports Colours Committee will undertake its business in accordance with a timetable 
of key tasks approved by Union Council. 
b. 
Sports Colours Committee will report to the Executive Committee by submission of 
the minutes of each meeting of the Committee. 
O. Sports Grounds Committee 
Membership 

Chair F&A Officer 
Secretary Sports & Recreation Manager 

CSSD Officer 

MS&S Officer 

Sports Officer 

RUMS Sports & Societies Officer 

6 representatives elected by and from Sports Board 
In attendance 1 Senior Treasurer 
Chair of the Sports Grounds Development Committee 
1 representative from the Property Maintenance, Estates & 
Facilities, UCL Estates Surveyor, UCL 
One member appointed by College Council 
Shenley Grounds Manager 
Shenley Pavilion Manager 

Assessor 
General Manager 

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Subject to any general or particular direction that may be given from time to time by Union 
Council, the Sports Grounds Committee is charged to: 

1. 
Finance 
a. 
Consider and recommend to Union Finance Committee the Annual Income & 
Expenditure budget for the coming year for the Grounds & Pavilion on advice from 
appropriate committees and senior managers. 
b. 
Consider and recommend to Union Finance Committee the tariff for the coming year 
for the Grounds & Pavilion. 
c. 
Consider and recommend to the Finance Committee the level of funding required for 
the Grounds & Pavilion Reserve. 
d. 
Ensure that the Grounds and Pavilion deliver the targeted financial contribution in 
accordance with budgets approved by the Finance Committee. 
e. 
Consider and report thereon to Union Finance Committee statements on actual 
Income and Expenditure throughout the year and projected outturn compared with 
Annual Budget. 
f. 
Recommend to Union Finance Committee the adoption of Financial Statements for 
the preceding financial year. 
g. 
Develop and recommend to Union Finance Committee long-term forecasts of Income 
and Expenditure in respect of the Grounds and Pavilion. 
2. 
Service Delivery 
a. 
Ensure that the Grounds and Pavilion deliver the targeted levels of customer 
satisfaction. 
b. 
Identify opportunities for the new/alternative services in line with changing customer 
profiles. 
c. 
Ensure effective co-ordination between Grounds and Pavilion activities. 
d. 
Ensure effective day today management of contracts to provide Grounds and/or 
Pavilion services. 
3. 
Statutory Requirements 
a. 
Ensure the statutory requirements relating to provision of the Grounds and Pavilion 
services are met. 
4. 
Assets 
a. 
Ensuring that appropriate security arrangements are in place to safeguard Grounds & 
Pavilion assets and premises. 
b. 
Ensure the maintenance and ongoing development of the playing and other surfaces, 
fences, premises, equipment, furniture and fittings of the Grounds and Pavilion in line 
with the division of responsibility between the Union and UCL Estates & Facilities. 
5. 
Authority 
a. 
Sports Grounds Committee will undertake its business in accordance with a timetable 
of key tasks approved by Union Council. 
b. 
Sports Grounds Committee will liaise with the UCL Sports Grounds Development 
Committee and refer matters for the consideration of the Committee as appropriate. 
c. 
Sports Grounds Committee will report to UCL Union Finance Committee by 
submission of the minutes of each meeting of the Committee. 
P. SSEES Site Committee 
Membership 

Chair SSEES Site President 
Secretary SSEES Secretary 

SSEES Vice - President 

SSEES Treasurer 

SSEES Welfare Officer 

SSEES Publicity Officer 

SSEES Mature & Postgraduate Students’ Officer 

SSEES Entertainments Officer 

SSEES Sports & Societies Officer 

MS&S Officer 
Assessor General Manager 

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Subject to any general or particular direction that may be given from time to time by Council, the 
SSEES Site Committee is charged to: 

1. 
General 
a. 
Coordinate academic, social, sporting, representation and welfare activities on behalf 
of SSEES students. 
b. 
Provide a forum for issues relating to SSEES students. 
c. 
Coordinate concerns relating to SSEES students and ensure that these are raised at 
the relevant Union/College committees. 
d. 
Ensure that SSEES students are aware of issues relevant to them. 
e. 
Promote good relations and integration between the UCL & SSEES. 
2. 
Authority 
a. 
The SSEES Site Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council. 
b. 
The SSEES Site Committee will report to the Executive Committee by submission of 
the minutes of each meeting of the Committee. 
Q. Strategic Planning Committee 
Membership 

Chair F&A Officer 
Secretary S&E Officer 
Members All other Sabbatical Officers 

All other Executive Officers 
3 students elected by and from Council 
In attendance Senior Treasurer with responsibility for legal matters 
1 Lay Member of Finance Committee 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Strategic Planning Committee is charged to: 

1. 
Develop the Union’s Strategic Plan. 
2. 
Consider issues raised in any Union or College Committee that might impact the Union’s 
Strategic Plan. 
3. 
Communicate the Strategic Plan to the Standing Committees of the Union in order to 
direct the work of these committees. 
4. 
Monitor the implementation of the Strategic plan, in this context receiving reports as 
appropriate from Standing Committees of the Union and reporting matters of concern to 
Union Council. 
5. 
Authority 
a. 
Strategic Planning Committee will undertake its business in accordance with a 
timetable of key tasks approved by Union Council. 
b. 
Strategic Planning Committee will report to Council by submission of the minutes of 
each meeting of the Strategic Planning Committee. 
R. Student Affairs Committee 
Membership 

Chair E&W Officer 
Secretary Academic Affairs Officer 

30



All other Sabbatical Officers 

Activities Officer 

C&EO Officer 

E&E Officer 

Anti-Racism Officer 

SWD Officer 

LGBT Officer 

P&E Officer 

Clinical Vice-President (Archway) 

Clinical Vice-President (Bloomsbury) 

Clinical Vice-President (Hampstead) 

Clinical President 

Pre-Clinical President 

Pre-Clinical Vice-President 

Part-Time Students’ Officer 

Women’s Officer 

International Students’ Officer 

Mature Students’ Officer 

PGA President 

PGA VP Welfare 

PGA VP Education 

SSEES Site President 

6 members elected by and from Council 

In attendance Union staff as required by the agenda 

Assessor 
General Manager 

Subject to any general or particular direction that may be given from time to time by Council, 
Student Affairs Committee is charged to: 

1. 
Governance 
a. Elect students to the following College Committees: 
i. Committee for Equal Opportunities; 
ii. Committee for People with Disabilities; 
iii. Joint Staff Student Committee; 
iv. Academic Board; 
v. Discipline Committee; 
vi. Faculty Boards; 
vii. Quality Management Enhancement Committee; 
viii. Other relevant College Committees as determined by Union Council. 
b. Elect one student to Social Colours Committee. 
c. Consider the minutes of the Hall Reps Committee. 

2. 
General 
a. 
Provide a forum where issues relating to academic matters and matters relating to 
student welfare can be raised. 
b. 
Consider academic, academic support and student welfare issues raised at Union 
and/or College committees and make recommendations to Council as appropriate. 
c. 
Develop awareness of student welfare related issues and coordinate information and 
training as appropriate. 
d. 
Monitor the provision and usage of student welfare services within the College and 
make recommendations to Council as appropriate. 
e. 
Monitor the provision of academic support facilities and make recommendations to 
Council as appropriate. 
f. 
Monitor Union and College progress on equal opportunities and make 
recommendations to Council as appropriate. 
g. 
Monitor the Union’s ethical and environmental performance and make 
recommendations to Union Council and other standing committees. 
h. 
Coordinate the campaigning activity of the Union. 
3. 
Authority 
a. 
Student Affairs Committee will undertake its business in accordance with a timetable 
of key tasks approved by Union Council. 
b. 
Student Affairs Committee will report to Council by submission of the minutes of each 
meeting of the Committee. 
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T.b. Hall Reps Sub-Committee 
Membership 

Chair E&W Officer 
Secretary C&EO Officer 
Hall Reps 
Assessor General Manager 

Subject to any general or particular direction that may be given from time to time by Council, the 
Hall Reps Committee is charged to: 

1. 
Elect students to the following College Committees: 
a. 
Student Accommodation Committee; 
b. 
Student Accommodation Fees Sub-Committee. 
2. 
General 
a. 
Provide a forum for issues relating to student accommodation. 
b. 
Coordinate student concerns relating to student accommodation and ensure that 
these are raised at the relevant College committees. 
c. 
Report matters of concern to Student Affairs Committee. 
3. 
Authority 
a. 
The Committee will undertake its business in accordance with a timetable of key 
tasks approved by Union Council. 
b. 
The Committee will report to Student Affairs Committee by submission of the minutes 
of each meeting of the Committee. 
32