Section 6 – Job Descriptions 

I. Executive Officers: General Duties 
A. 
The Executive shall be collectively responsible for overseeing the day to day activity of the 
Union, ensuring that motions of the Council, General Meetings or referenda are implemented, 
and undertaking any project work as may be seen necessary. 
B. 
All Executive Officers shall: 
1. 
maintain and uphold the Constitution and Standing Orders of UCL Union; 
2. 
implement and adhere to all Union policy and mandates; 
3. 
attend: 
a. 
General Meetings; 
b. 
Union Council; 
c. 
Executive meetings; and 
d. 
all committees as stated in their job descriptions unless there is reasonable cause for 
absence. 
4. 
generally liaise with each other in the day-to-day running of the Union; 
5. 
be responsible for conducting the affairs of the Union in between meetings of the 
Executive, Union Council and any standing committees and shall report to those groups 
accordingly; 
6. 
make recommendations to Union Council or any standing committee should they wish to; 
7. 
maintain accurate papers for all committees they are on; 
8. 
be on duty in the Union when necessary as agreed by the Executive; and 
9. 
provide written material for the Annual Reports and Union Handbook. 
10. in the event of a sabbatical position becoming vacant, liaise with the rest of the executive 
to ensure that the duties of the relevant post are covered as far as possible. 
II. Sabbatical Officers: General Duties 
A. All Sabbatical Officers shall carry out the duties laid down for all Executive Officers and: 
1. 
attend all meetings with the Provost; 
2. 
act as cheque signatories for the Union; 
3. 
be generally available to students to answer queries or deal with problems that arise 
according to their areas of responsibility; 
4. 
meet at least weekly with the Union General Manager and generally liaise with each other 
in the day-to-day running of the Union. 
5. 
shall be the trustees of the Union 
B. 
Sabbatical Officers shall be jointly responsible for the following areas of Union activity, which 
encompass several or all of the portfolios. In each instance the officer with overall 
responsibility will be as specified below. 
1. 
Affiliations – Finance and Administration Officer 
2. 
Establishment – Finance & Administration Officer 
3. 
Strategic Planning – Finance & Administration Officer 
4. 
Mergers – Medical Students’ & Sites Officer 
5. 
Campaigns – Education & Welfare Officer 
6. 
Union Space – Finance & Administration Officer 
C. 
Sabbatical Officers shall be ex-officio ULU Council representatives and should attend 
meetings with UL Sabbatical Officers as they see fit. 
D. 
Sabbatical Officers may run for election as delegates to NUS Conference. 
III. Education and Welfare Officer 
A. 
The Aims of the officer are: 
1. 
To be the advocate for the provision of a safe, comfortable and sound academic 
experience for students. He/she will negotiate to ensure the academic and personal 
welfare of students both collectively and individually at UCL; liaising with the College and 
other organisations as appropriate. The officer will lead Union campaigns in order to both 
educate and stimulate UCL students. 
B. 
Committees 
1. 
To Chair the following Union committees: 
a. 
Hall Reps; 
b. 
Student Affairs Committee. 
2. 
To serve on the following Union committees: 
a. 
Establishment; 
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b. 
Finance; 
c. 
Services; 
d. 
Social Colours; 
e. 
Strategic Planning. 
3. 
To serve on the following College committees: 
a. 
Academic; 
b. 
Academic Board; 
c. 
College Council; 
d. 
Committee for Equal Opportunities; 
e. 
Committee for People with Disabilities; 
f. 
Discipline Review Body; 
g. 
Fees; 
h. 
Joint Staff Student; 
i. 
Library; 
j. 
Quality Management and Enhancement; 
k. 
Student Accommodation; 
l. 
Student Awards and Hardship Funds; 
m. 
Student Welfare Co-ordination; 
n. 
any sub-committees of the above that may be convened from time to time. 
4. 
To serve on the following College sub-committees; 
a. 
Academic Advisory; 
b. 
Dyslexia; 
c. 
Quality Assurance and Standards Planning; 
d. 
Quality Audit and Subject Review . 
5. To be in attendance at the following College committee as a student observer: 
a. 
Safety Committee. 
C. 
Education and Academic Affairs 
1. 
To keep the College informed about student opinion on academic affairs. 
2. 
To oversee academic related projects co-ordinated by the Academic Affairs Officer with 
Student Affairs Committee, as appropriate. 
D. 
Welfare 
1. 
To initiate and co-ordinate welfare provisions as appropriate. 
2. 
To liaise with the College on issues of student welfare, support, and equal opportunity. 
3. 
To oversee student campaigns and awareness weeks initiated by Student Affairs 
Committee, Executive, Council, General Meetings or Referenda and co-ordinated by the 
Campaigns & Equal Opportunities Officer. 
4. 
To safeguard the interests and facilitate the development of designated welfare groups. 
5. 
To assist the Media and Communications Officer in the production of welfare publications. 
6. 
To represent the Union as one of the Fund Managers of the College Day Nursery Student 
Hardship Fund. 
7. 
To conduct the biennial accommodation survey in conjunction with College Student 
Residential Services. 
8. 
To conduct the annual hardship survey focusing on different parts of the student 
population in a way they see fit. 
E. 
External Representation 
1. 
To provide assistance in individual student representation to the College and the 
University. 
2. 
To attend ULU Education and Welfare Network or any equivalent bodies. 
3. 
To liaise with ULU, NUS and other external bodies on matters of general student concern. 
4. 
To serve as delegation leader for all delegations to NUS Conferences which they are 
entitled to attend. The E&W Officer may waive their right to attend minor conferences. 
5. 
To be the ‘reactive’ respondent to external media on matters relating to the Union. 
IV. Media & Communications Officer 
A. 
The Aims of the officer are: 
1. 
To be concerned with all forms of Union publicity ranging from posters to web pages. The 
consistent quality of these resources is of paramount importance to the officer. He/she will 
strive to perpetuate wide spread understanding of the Union’s activities, developments 
and achievements. To this end s/he is required to provide Union media groups with the 
time, governance and means to foster constant improvement, to challenge their 
contemporaries and to achieve their potential. 
B. 
Committees 
1. 
To Chair the following Union Committees: 
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a. 
Media Management. 
2. 
To serve on the following Union Committees: 
a. 
Activities Board; 
b. 
Establishment; 
c. 
Finance; 
d. 
Services; 
e. 
Strategic Planning; 
f. 
Social Colours; 
g. 
Student Affairs. 
3. 
To serve on the following College Committees: 
a. 
Information Strategy. 
C. 
Annual Publications 
1. 
To be ultimately responsible for the production of an annual students handbook for 
incoming undergraduates and postgraduates, including overseas students. 
2. 
To be ultimately responsible for the production of an annual report, a sports review and a 
Sabbatical Elections manifesto booklet. 
D. 
Media Societies 
1. 
To be responsible for the Union’s Media Societies and to represent those societies at all 
relevant Union and College committees. 
2. 
To assist Union media societies with production, distribution and procurement of 
advertising. 
3. 
To be the Sabbatical Editor of UCL Union’s primary student publication, (Pi magazine or 
any future equivalent), in partnership with the Student Editor. 
4. 
To ensure that material used or produced by any of the UCL Union media societies does 
not contravene Union Policy, Regulations, Standing Orders, or Clubs and Societies 
Regulations. 
5. 
To be legal publisher/manager of all Union publications/broadcasts. 
E. 
Communications 
1. 
To ensure that students are informed of decisions made at relevant College and Union 
committees. 
2. 
To liaise with external media and to use the same to promote an understanding and 
appreciation of the Unions activities and those of individual students. 
3. 
To encourage recognition of UCL Union media societies at a national level through the 
NUS award schemes and other similar events. 
4. 
To promote the Union’s services, societies and achievements to the UCL Development 
Office and alumni as well as to the student body in general. 
5. 
To be the first point of contact with the NUS, ULU and other external bodies. 
F. 
Publicity 
1. 
To ensure that publicity produced by UCL Union clubs and societies conforms to the UCL 
Union Constitution, Standing Orders, Financial Regulations, UCL Union policy and Clubs 
& Societies regulations. 
2. 
To review and amend Union publicity strategies in order to maximise UCL Union 
recognition and optimise the use of available publicity. 
G. 
Internet 
1. 
To hold overall editorial control over any copy that appears on the Union Web site. 
2. 
To ensure a consistency in style and quality, whilst leaving authorship to the relevant 
student(s) or staff. 
V. Clubs, Societies & Student Development Officer 
A. 
The Aims of the officer are: 
1. 
To be primarily concerned with the non-academic development of students at UCL. 
Safeguarding the interests of the Union’s clubs & societies is an integral part of this role. 
This officer will also develop programmes to prepare students for the years ahead, such 
as voluntary work and career development. Through training, this officer will be able to 
give elected representatives the skills they require to work efficiently and effectively within 
the Union. 
B. 
Committees 
1. 
To Chair the following Union committees: 
a. 
Activities Board; 
b. 
Arts Board; 
c. 
Societies Board; 
d. 
Sports Board; 
e. 
Sports Colours. 
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2. 
To serve as secretary to the following Union committees: 
a. 
Social Colours. 
3. 
To serve as secretary to the following Union sub-committees: 
a. 
Theatre Users; 
4. 
To serve on the following Union committees: 
a. 
Establishment; 
b. 
Finance; 
c. 
Media Management; 
d. 
Services; 
e. 
Sports Ground; 
f. 
Strategic Planning; 
g. 
Student Affairs. 
5. 
To serve on the following Union sub-committees: 
a. 
Finance. 
6. 
To serve on the following College committees: 
a. 
Career Advisory; 
b. 
Sports Ground Development; 
c. 
Joint Committee for the Bloomsbury Theatre; 
d. 
Lunch hour lecture; 
e. 
Expeditions & Travel. 
7. 
To serve on the following College sub-committee: 
a. 
Widening Participation. 
C. 
Clubs and Societies 
1. 
To ensure the effective administration of all Clubs and Societies (C/S’s) and to be first 
point of contact for C/S’s within UCL Union. 
2. 
To represent the C/S requirements to the relevant officer 
3. 
To ensure that the relevant duties, regulations and procedures are explained to C/S 
officers by co-ordinating handbooks and organising training sessions and events. 
4. 
To co-ordinate both the Freshers and Re-freshers fayre. 
5. 
To represent the C/S to external bodies. 
6. 
To oversee the allocation of C/S space. 
7. 
To initiate and co-ordinate other C/S related services for members of UCL Union as may 
be appropriate. 
8. 
To ensure that C/S achievements are acknowledged both internally and externally. 
D. 
Health and Safety 
1. 
To ensure that the Union’s Health and Safety policy is reviewed on an annual basis. 
2. 
To ensure that C/S follow good practice guidelines. 
E. 
Student Development 
1. 
To co-ordinate extra-curricular activities including “key skill” activities. 
2. 
To work with the Careers Department and UCL Union staff to co-ordinate a strong career 
development programme. 
3. 
To co-ordinate both internal & external volunteer programmes and develop these 
programmes as a core activity. 
4. 
To co-ordinate accreditation systems that reward students for their achievements and 
efforts. 
F. 
Training 
1. 
To co-ordinate officer training within the union, including C/S training and Union office-
holders’ training. 
2. 
To develop a comprehensive training programme for the officers in conjunction with the 
training manager. 
3. 
To work closely with departments in the College such as CALT and the Careers 
Department. 
G. 
External Bodies 
1. 
To represent and develop the future of student sport at UCL Union to external bodies 
including BUSA and ULU. 
2. 
To attend BUSA London Division meetings and ULU Intercollegiate Sports Committee. 
VI. Services & Events Officer 
A. 
The Aims of the officer are: 
1. 
To be concerned with the provision of high level customer satisfaction for UCL Union’s 
commercial and non-commercial services. He/she will use student feedback as the basis 
for recommendations to initiate, develop and optimise service provision. They will co36



ordinate the full range of core events so as to create a varied and vibrant experience for 
UCL students. 

B. 
Committees 
1. 
To chair the following Union Committees: 
a. 
Services; 
b. 
Social Colours. 
2. 
To serve as Secretary to the following Union Committees: 
a. 
Strategic Planning. 
3. 
To serve on the following Union Committees: 
a. 
Activities Board; 
b. 
Finance; 
c. 
Establishment; 
d. 
Sports Colours; 
e. 
Student Affairs. 
4. 
To serve on the following College sub-committee: 
a. 
Facilities. 
C. 
Services 
1. 
To ensure provision of an appropriate level of service where there is a student-staff 
interface (bars, shops, catering outlets, A Fine Cut, Bloomsbury Fitness, Workstation, 
Rights and Advice, CSC, sports grounds and facilities, reception, cashier-accounts, print 
shop). 
2. 
To ensure non-grant aided services run smoothly, and in line with Union policy. 
3. 
To oversee the promotion of Union services to members. 
4. 
Review efficiency, effectiveness and economy of Union service provision at least once a 
year. 
5. 
To ensure environmental soundness of services with the Environment & Ethics Officer. 
6. 
To monitor complaints with regard to Union services. 
7. 
To ensure the development and adaptation of the Union’s service provision as 
determined by Services Committee. 
8. 
To be legal chair of the Union Bar Club. 
D. 
Entertainment and Events 
1. 
To co ordinate an entertainments policy. 
2. 
To co-ordinate all Union events and produce annual and termly events schedules 
including General Meetings, Freshers’ Fayre, Social and Sports Colours events, 
awareness weeks and all other events. 
3. 
To endorse all Entertainment publicity. 
4. 
To give help and advice to Societies’ events. 
5. 
To oversee venue bookings. 
6. 
To conduct an ongoing review of the Entertainment programme. 
7. 
To be responsible for Union event security and door policy. 
E. 
Sponsorship 
1. 
To be responsible for the Union’s acquisition of sponsorship revenue. 
2. 
To co-ordinate all applications for sponsorship. 
VII. Finance & Administration Officer 
A. 
The Aims of the officer are: 
1. 
To ensure the smooth running of the assets and infrastructure of the Union. This includes 
the Union’s financial, technological, human and physical resources. He/she is also 
responsible for the democratic infrastructure of the Union, including elections, the 
constitution and the standing orders. This broad overview allows the officer to negotiate 
for the development of the resources available to the Union. 
B. 
Committees 
1. 
To Chair the following Union committees: 
a. 
Elections; 
b. 
Establishment; 
c. 
Finance; 
d. 
Sports Grounds; 
e. 
Strategic Planning. 
2. 
To chair the following Union sub-committee: 
a. 
Finance. 
3. 
To serve as secretary to the following Union committees: 
a. 
Governance. 
4. 
To serve on the following Union committees: 
37



a. 
Activities Board; 
b. 
Services; 
c. 
Social Colours; 
d. 
Student Affairs. 
5. 
To serve on the following College committees: 
a. 
College Council; 
b. 
Governance; 
c. 
Joint committee for the Bloomsbury Theatre; 
d. 
Sports Ground Development; 
e. 
Honorary Degrees Committee. 
6. 
To be in attendance at the following college committees as a student observer: 
a. 
College Finance; 
b. 
Safety Committee. 
7. 
To serve as a member of: 
a. 
Council of the Friends’ Trust. 
8. 
To be a director of Somers Town Community Sports Centre Ltd. 
C. 
Establishment 
1. 
To ensure that adequate arrangements are made for the appointment of Union staff. 
2. 
To ensure that the interests of staff employed by the union are well looked after. 
3. 
To participate in conjunction with the General Manager, in any disciplinary matters 
involving members of Union staff. 
D. 
Finance 
1. 
To prepare first and revised estimates allocating the Union’s block grant to various areas 
of the Union based on submissions made by the Standing committees and Clubs and 
Societies. 
2. 
To ensure that expenditure is in accordance with the estimates. 
3. 
To ensure that financial regulations, as outlined in the Standing Orders are adhered to. 
4. 
To ensure that the Union’s accounts are audited annually, in accordance with the 
Financial Regulations. 
5. 
To negotiate the Union grant and the subsequent payment thereof. 
6. 
To authorise Union expenditure, including order forms, petty cash forms and any other 
forms relating to finance. 
7. 
To review policy relating to Finance and Financial regulations. 
8. 
To ensure the maintenance of a schedule for the allocation of reserves for equipment 
repair and replacement. 
9. 
To negotiate the fees of external affiliations. 
10. To ensure adequate presentation of financial information to students and Standing 
Committees. 
11. To monitor the Union’s insurance policy. 
12. To monitor the Union’s investments. 
13. To co-ordinate Union applications for external grants. 
14. To help and advise students with budget applications. 
15. To ensure that grant funds, available to various Union groups, are appropriately 
publicised.
16. To supervise the accounting arrangements for grant funded expenditure. 
E. 
Infrastructure 
1. 
To co-ordinate the development of the Union’s physical, financial and technological 
infrastructure. 
2. 
To ensure that there are adequate security arrangements in Union buildings. 
3. 
To co-ordinate future physical developments in accordance with the strategic plan. 
4. 
To assess the Union’s space requirements and to negotiate future Union space. 
5. 
To ensure that the use of the space available to the Union is maximised. 
F. 
Administration 
1. 
To co-ordinate the issue of NUS and ULU membership cards to all eligible students. 
2. 
To be responsible for the administration of General Meetings, Union Council and the 
Union Executive, including the preparation and distribution of agendas and minutes. 
3. 
To ensure that the minutes and agendas of General Meetings are posted on the official 
Union notice board in accordance with the Standing Orders. 
G. 
Internal Representation 
1. 
To co-ordinate in conjunction with Elections Committee the conduct of Union elections. 
2. 
To co-ordinate the activities of Councillors (Departmental) and Faculty Representatives. 
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VIII. Medical Students’ & Sites Officer 
A. 
The Aims of the officer are: 
1. 
To represent the interests of medical students at all levels. He/she will encourage an 
atmosphere which supports medical students and provides for their needs. The officer will 
also represent Postgraduate students and students from the various sites. S/he will assist 
their integration whilst respecting their individual traditions. 
B. 
Committees 
1. 
To chair the following Union Committees: 
a. 
RUMS Executive. 
2. 
To serve as Secretary to the following Union Committees 
a. 
Postgraduate Association Executive. 
3. 
To be a member of the following Union Committees: 
a. 
Activities Board; 
b. 
Elections; 
c. 
Establishment; 
d. 
Finance; 
e. 
Services; 
f. 
Social Colours; 
g. 
Sports Board; 
h. 
Sports Grounds; 
i. 
Strategic Planning; 
j. 
Student Affairs; 
k. 
Medics’ Site Committees; 
l. 
SSEES Site Committee; 
m. 
All other Site Committees. 
4. 
To serve on all Medical School Committees concerned with the academic or welfare 
issues that affect medical students as determined by the Medics’ Executive. 
5. 
To serve on the following College Committees 
a. 
Academic Board; 
b. 
Academic Committee; 
c. 
Joint Staff Student Committee; 
d. 
Sports Grounds Committee. 
C. 
Medical Students 
To co-ordinate and lead the RUMS Executive and RUMS Site Committees in the following areas 
of concern: 

1. 
Communication 
a. 
to oversee medical student publicity; 
b. 
to ensure that medical students are informed of information relevant to them in their 
capacity as medical students; 
c. 
to develop a positive image and reputation for RUMS; 
d. 
to ensure effective communication between sites and the Union. 
2. 
Education 
a. 
to represent medical students at academic committees of the medical school; 
b. 
to ensure that the Medical School and the College are informed of the views of 
medical students; 
c. 
to ensure that medical students are informed of relevant decisions by the Medical 
School and the College; 
d. 
to ensure student representation in the development of the medical curriculum; 
e. 
to assist in the individual representation of medical students to the Medical School or 
the College. 
3. 
Entertainment 
a. 
to ensure provision of an integrated programme of entertainment for medical students 
including Freshers’ Week and the Summer Ball; 
b. 
to ensure the provision of site specific events for medical students. 
4. 
External Affairs 
a. 
to represent medical students to external organisations including ULU, the University 
and the NUS. 
5. 
Finance 
a. 
to assist the Finance and Administration Officer in the preparation of First and 
Revised Estimates; 
b. 
to ensure that with respect to medical students events, estimates of income and 
expenditure are submitted to the relevant Union committees. 
6. 
Representation 
39



a. 
to ensure adequate representation of medical students within the Union, the Medical 
School and the College; 
b. 
to chair RUMS Annual General Meeting; 
c. 
to conduct medical students’ elections as directed by Elections Committee. 
7. 
Clubs and Societies 
a. 
to ensure the interests of RUMS clubs and societies are represented both internally 
and externally; 
b. 
to assist the Clubs, Societies and Student Development Officer in the effective 
operation of the RUMS clubs and societies; 
c. 
to assist the Clubs, Societies and Student Development Officer in the training of 
RUMS club and society officers; 
d. 
to represent the interests of medical student sport. 
8. 
Welfare 
a. 
to ensure that medical students receive an adequate welfare provision from the 
Medical School. 
D. 
Postgraduate Students 
1. 
To assist the work of the Postgraduate Association Executive Committee (PGAE) by: 
a. 
representing Postgraduate students collectively and individually to the Union, the 
Graduate School and the College; 
b. 
liaising between the PGAE and the Union on matters of concern; 
E. 
Site Committees 
1. 
To assist the work of the Site Committees by: 
a. 
ensuring that sites are represented to the relevant Union and College committees; 
b. 
liaising with the site committee and relevant Union officers as appropriate; 
c. 
promoting integration of the sites respecting their individual traditions; 
d. 
providing assistance to student representatives of prospective union sites and liaising 
between those representatives and the Union, during the merger process. 
IX. Non-Sabbatical Officers : General Duties 
A. 
All Non-Sabbatical Executive Officers shall carry out the duties laid down for all Executive 
Officers and: 
1. 
deal with problems that arise according to their areas of responsibility and hold regular 
surgeries to make themselves available to students to answer queries; 
2. 
promote the Union and encourage involvement from within their area or constituency. 
X. Acting Sabbatical Officers 
A. 
shall undertake all general non-sabbatical duties as listed above. 
B. 
shall undertake as far as possible the specific duties as listed above for the relevant 
sabbatical officer. 
XI. Academic Affairs Officer 
A. 
The Aims of the officer are: 
1. 
To be responsible for representing the students in academic issues within the Union and 
College in co-operation with the E&W Officer. They will ensure all students are aware of 
College issues which will affect their education. 
B. 
Committees: 
1. 
to serve as Secretary to the following Union committees: 
a. 
Student Affairs. 
2. 
to serve on the following Union committees: 
a. 
Social Colours; 
b. 
Strategic Planning. 
3. 
to serve on the following College committees: 
a. 
Academic Board; 
b. 
Joint Staff Student Committee; 
c. 
Undergraduate Education Executive. 
C. 
Responsibilities: 
1. 
to liaise with the Councillors and encourage involvement in Union matters; 
2. 
to co-ordinate and run campaigns relating to academic matters at UCL in association with 
the Campaigns and Equal Opportunities Officer; 
3. 
to bring any welfare related academic matters or campaigns to the attention of Student 
Affairs Committee; 
4. 
to meet at least fortnightly with the E&W Officer. 
40



XII. Activities Officer 
A. 
The Aims of the officer are: 
1. 
To be responsible for the non-academic development of the students by encouraging club 
and society activities and providing personal development opportunities. They will cooperate 
with the CS&SD Officer in representing these areas within the Union and to 
College. 
B. 
Committees: 
1. 
to serve as Secretary to the following Union committees: 
a. 
Activities Board; 
2. 
to serve on the following Union committees: 
a. 
Arts Board; 
b. 
Social Colours; 
c. 
Societies Board; 
d. 
Sports Board; 
e. 
Sports Colours; 
f. 
Strategic Planning; 
g. 
Student Affairs. 
3. 
to serve on the following Union sub-committee: 
a. 
Finance. 
C. 
Responsibilities: 
1. 
to co-ordinate the club and society aspects of the Arts Festival, Freshers Fayre, Re-
Freshers Fayre and other similar events; 
2. 
to encourage the development of clubs and societies at UCL; 
3. 
to co-ordinate the content relating to all clubs and societies in the Union’s news 
publications; 
4. 
to assist the CS&SD Officer in the administration of the clubs and societies of the Union; 
5. 
to be responsible for the dissemination of relevant information to all clubs and societies; 
6. 
to organise an annual inter-society sports tournament for all non-sports designated 
societies; 
7. 
to assist the CS&SD Officer with the co-ordination of student development initiatives; 
8. 
to meet at least fortnightly with the CS&SD Officer. 
XIII. Campaigns and Equal Opportunities Officer 
A. 
The Aims of the officer are: 
1. 
To be responsible for representing the views of students on welfare issues, both 
individually and collectively. They will take the leading role in all welfare campaigns in the 
Union and ensure that UCL Union provides equal opportunity for all students. 
B. 
Committees: 
1. 
to serve as Secretary to the following Union committees: 
a. 
Hall Reps; 
2. 
to serve on the following Union committees: 
a. 
Social Colours; 
b. 
Strategic Planning; 
c. 
Student Affairs. 
3. 
to serve on the following College committees: 
a. 
Committee for Equal Opportunities; 
b. 
Student Welfare Co-ordinating Committee. 
C. 
Responsibilities: 
1. 
to co-ordinate all campaigns relating to the welfare of students at UCL; 
2. 
to ensure that UCL Union operates at all times in a manner consistent with its Statement 
of Equal Opportunities; 
3. 
to liaise with the relevant Executive Officers to ensure that the publicity for campaigns and 
other welfare issues is sufficient and is displayed at all sites; 
4. 
to represent the interests of students facing potential discrimination within the Union; 
5. 
to meet at least fortnightly with the E&W Officer. 
XIV. Environment and Ethics Officer 
A. 
The Aims of the officer are: 
1. 
To be responsible for ensuring that UCL Union operates in as ethically and ecologically 
sound a manner as possible. This officer will proactively investigate and research 
methods of improving UCL Union’s operation in this respect. 
41



B. 
Committees: 
1. 
to serve on the following Union committees: 
a. 
Services; 
b. 
Social Colours; 
c. 
Strategic Planning; 
d. 
Student Affairs. 
C. 
Responsibilities: 
1. 
to oversee environmental and ethical matters concerning the Union; 
2. 
to be proactive in efforts to improve the environmental and ethical performance of the 
Union; 
3. 
to co-ordinate and run campaigns relating to environmental and ethical matters in 
association with the Campaigns and Equal Opportunities Officer; 
4. 
to meet at least fortnightly with the S&E Officer. 
XV. General Secretary 
A. 
The Aims of the officer are: 
1. 
To ensure that the Union runs in a fair and democratic manner and oversee the running of 
Union elections. 
B. 
Committees: 
1. 
to Chair all: 
a. 
General Meetings; 
b. 
meetings of Union Council; 
c. 
meetings of the Executive; 
d. 
meetings of Governance Committee. 
2. 
to serve as Secretary to the following Union committees: 
a. 
Elections. 
3. 
to serve on the following Union committees: 
a. 
Social Colours; 
b. 
Strategic Planning. 
C. 
Responsibilities: 
1. 
to ensure the democratic and constitutional running of the Union; 
2. 
to be Returning Officer of the Union. 
XVI. Clinical President 
A. 
The Aims of the officer are: 
1. 
To be responsible for bringing the views of clinical medical students to the attention of the 
appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. This officer shall be a clinical 
medical student. 
B. 
Committees: 
1. 
to Chair the following Union sub-committees: 
a. 
Clinical. 
2. 
to serve on the following Union committees: 
a. 
RUMS Executive; 
b. 
Social Colours; 
c. 
Strategic Planning; 
d. 
Student Affairs. 
3. to serve on any Medical School committees as agreed by the RUMS Executive. 
C. 
Responsibilities: 
1. 
to assist the Medical Students’ and Sites Officer in their duties; 
2. 
to be responsible for overseeing all affairs affecting clinical students; 
3. 
to act as the clinical medical students’ representative as appropriate; 
4. 
to meet at least fortnightly with the MS&S Officer. 
XVII. Pre-Clinical President 
A. 
The Aims of the officer are: 
1. 
To be responsible for bringing the views of pre-clinical medical students to the attention of 
the appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. This officer shall be a preclinical 
medical student. 
B. 
Committees: 
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1. 
to Chair the following Union sub-committees: 
a. 
Pre-Clinical.. 
2. 
to serve on the following Union Committees: 
a. 
RUMS Executive; 
b. 
Social Colours; 
c. 
Strategic Planning; 
d. 
Student Affairs. 
3. to serve on any Medical School Committees as agreed by the RUMS Executive. 
C. 
Responsibilities: 
1. 
to assist the Medical Students’ and Sites Officer in their duties. 
2. 
to be responsible for overseeing all affairs affecting pre-clinical students. 
3. 
to act as the pre-clinical medical students’ site representative as appropriate. 
4. 
to meet at least fortnightly with the MS&S Officer. 
XVIII. Postgraduate Association President 
A. 
The Aims of the officer are: 
1. 
To be responsible for bringing the views of postgraduate students to the attention of the 
appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. They will facilitate the 
development of a postgraduate student community by providing regular activities and 
events for these students. This officer shall be a postgraduate student. 
B. 
Committees: 
1. 
to Chair the following Union committees: 
a. 
Postgraduate Association Executive Committee. 
2. 
to serve on the following Union committees: 
a. 
Social Colours; 
b. 
Strategic Planning; 
c. 
Student Affairs. 
3. 
to serve on the following College committees: 
a. 
Graduate School. 
C. 
Responsibilities: 
1. 
to co-ordinate the entertainments run by the Union for postgraduate students. 
2. 
to edit a regular newsletter for all postgraduate students. 
3. 
to ensure that all postgraduates are informed of information relevant to them in their 
capacity of postgraduate students. 
4. 
to hold regular meetings with the Graduate School to ensure that the views of 
postgraduates are represented. 
5. 
to represent postgraduate students externally to organisations such as the NUS and the 
National Postgraduate Committee. 
6. 
to meet at least fortnightly with the MS&S Officer. 
XIX. Promotions and Entertainments Officer 
A. 
The Aims of the officer are: 
1. 
To ensure that all students are kept aware of the Union’s activities and events, this will 
require close liaison with the M&C Officer. To ensure the Union has a varied and exciting 
entertainments programme and that all events are adequately promoted. 
B. 
Committees: 
1. 
to serve as Secretary to the following Union committees: 
a. 
Media Management. 
2. 
to serve on the following Union committees: 
a. 
Activities Board; 
b. 
Services; 
c. 
Social Colours; 
d. 
Strategic Planning; 
e. 
Student Affairs.. 
C. 
Responsibilities: 
1. 
to seek proactively content for Union publications; 
2. 
to work alongside the M&C Officer and all other members of the Executive to ensure that 
all areas of the Union are promoted to their full potential, including overseeing the 
distribution of all Union publications; 
3. 
to co-ordinate and oversee the running of all Union entertainments; 
4. 
to meet at least fortnightly with the M&C and S&E Officers. 
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XX. SSEES Site President 
A. 
The Aims of the officer are: 
1. 
To be responsible for bringing the views of students on the SSEES site to the attention of 
the appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. This officer shall be a student 
based at SSEES. 
B. 
Committees: 
1. 
to Chair the following Union committees: 
a. 
SSEES Site Committee. 
2. 
to serve on the following Union Committees: 
a. 
Social Colours; 
b. 
Strategic Planning; 
c. 
Student Affairs. 
3. to serve on any SSEES Committees as agreed by the SSEES Site Committee. 
C. 
Responsibilities: 
1. 
to assist the Medical Students’ and Sites Officer in their duties relating to SSEES; 
2. 
to be responsible for overseeing all student affairs at SSEES; 
3. 
to act as the SSEES site representative as appropriate; 
4. 
to meet at least fortnightly with the MS&S Officer. 
XXI. Non-Executive Officers: General 
A. 
Non-Executive Officers shall: 
1. 
take a leading role in the running of the committees on which they sit; 
2. 
liaise with the Executive officers; 
3. 
carry out the duties laid down for Council members; 
4. 
be elected in accordance with the standing orders for elections, except for the Arts, 
Societies and Sports Officers, who shall be elected by the Arts, Societies and Sports 
Boards respectively and the LGBT Officer who will be elected by the LGBT Society; 
5. 
be removed, if necessary, in accordance with the no-confidence procedures for non-
sabbatical members of Council or the standing orders relating to non-attendance. 
XXII. Anti-Racism Officer 
A. 
shall be a non-executive officer; 
B. 
shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating to anti-racism issues to the attention of this committee. 
C. 
shall represent the interests of students facing potential racial discrimination within the Union; 
D. 
shall attend Union Council and Social Colours Committee. 
E. 
shall liaise where appropriate with the NUS Black Students’ Campaign. 
F. 
shall, if self-defining as a Black Student, be ex-officio delegate on behalf of UCL Union to 
NUS Black Students’ Conference. 
XXIII. Arts Officer 
A. 
shall be a non-executive officer elected by Arts Board; 
B. 
shall be Secretary to Arts Board and Chair of Theatre Users Sub-Committee; 
C. 
shall help co-ordinate the arts festival, Freshers’ Fayre and Re-Freshers’ Fayre; 
D. 
shall encourage the development of the arts societies at UCL; 
E. 
shall submit content relating to arts societies to the Union's news publications; 
F. 
shall attend Council, Activities Board, Social Colours Committee and Finance Sub-
Committee; 
G. 
shall assist the CS&SD in the administration and co-ordination of the arts societies of the 
Union; 
H. 
shall be responsible for the dissemination of relevant information to all Arts Societies; 
I. 
shall attend the Joint Committee for the Bloomsbury Theatre (a College Committee). 
XXIV. International Students' Officer 
A. 
shall be a non-executive officer; 
B. 
shall be a student whose normal place of residence is outside the UK; 
C. 
shall represent the interests of international students within the Union; 
44



D. 
shall attend Union Council and Social Colours Committee; 
E. 
shall attend Student Affairs Committee and be responsible for bringing any campaigns 
relating to international students to the attention of this committee; 
F. 
shall help and advise in the running of International Student Orientation Programmes; 
G. 
shall attend College Fees Committee. 
XXV. Lesbian, Gay, Bisexual and Trans Students' Officer 
A. 
shall be a non-executive Officer; 
B. 
shall self define as Lesbian, Gay, Bisexual or Trans; 
C. 
shall be elected by the Lesbian, Gay Bisexual and Trans Society; 
D. 
shall represent the interests of Lesbian Gay Bisexual and Trans Students within the Union. 
E. 
shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating to lesbian, gay, bisexual or trans students to the attention of this 
committee; 
F. 
shall attend Union Council and Social Colours Committee; 
G. 
shall liaise on behalf of UCL Union with the NUS Lesbian, Gay, Bisexual and Trans 
Campaign; 
H. 
shall attend NUS Lesbian, Gay, Bisexual and Trans Students' Conference alongside 3 
delegates elected by the Lesbian, Gay Bisexual and Trans Society. 
XXVI. Mature Students' Officer 
A. 
shall be a non-executive officer; 
B. 
shall be a student who entered UCL after the age of 21; 
C. 
shall represent the interests of mature students in the Union; 
D. 
shall attend Student Affairs Committee and be responsible for bringing any campaigns 
relating to mature students to the attention of this committee; 
E. 
shall attend Union Council and Social Colours Committee; 
F. 
shall liaise on behalf of the Union with the Mature Students Union of Great Britain. 
XXVII. Part-Time Students’ Officer 
A. 
shall be a non-executive officer; 
B. 
shall be a registered part-time student; 
C. 
shall represent the interests of part-time students within the Union; 
D. 
shall attend Union Council and Student Affairs Committee; 
E. 
shall attend the college Joint Staff-Students Committee. 
XXVIII. Societies Officer 
A. 
shall be a non-executive officer elected by Societies Board; 
B. 
shall be Secretary to Societies Board; 
C. 
shall help co-ordinate Freshers’ and Re-Freshers’ Fayre; 
D. 
shall encourage the development of the societies at UCL; 
E. 
shall submit content relating to societies to the Union’s news publication ; 
F. 
shall attend Activities Board, Social Colours Committee, Finance Sub-Committee and Union 
Council; 
G. 
shall assist the CS&SD Officer in the administration and co-ordination of the societies of the 
Union; 
H. 
shall be responsible for the dissemination of relevant information to all societies. 
I. 
shall be a member of Theatre Users Sub-Committee of Arts Board. 
XXIX. Sports Officer 
A. 
shall be a non-executive officer elected by Sports Board; 
B. 
shall be Secretary to Sports Board and Sports Colours Committee; 
C. 
shall help co-ordinate Freshers’ and Re-Freshers’ Fayre; 
D. 
shall encourage the development of the sports clubs at UCL; 
E. 
shall submit content relating to sports clubs to the Union’s news publications; 
F. 
shall attend Union Council, Activities Board, Finance Sub-Committee, Sports Grounds 
Committee and Social Colours Committee; 
G. 
shall assist the CS&SD Officer in the administration of the sports clubs of the Union; 
H. 
shall be responsible for the dissemination of relevant information to all sports clubs; 
45 


I. 
shall attend BUSA London Division meetings and ULU Intercollegiate Sports Committee; 
J. 
shall be aware of the British University Sports Association rules and regulations and attend 
BUSA conferences with the CS&SD Officer as necessary. 
XXX. Students with Disabilities Officer 
A. 
shall be a non-executive officer; 
B. 
shall self define as having a disability; 
C. 
shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating to Students with Disabilities to the attention of this committee; 
D. 
shall represent interests of students with disabilities within the Union; 
E. 
Shall attend the College Committee for People with Disabilities. 
F. 
shall attend Union Council and Social Colours Committee. 
G. 
shall be ex-officio delegate on behalf of UCL Union to NUS Students with Disabilities 
Conference. 
H. 
shall liaise on behalf of UCL Union with the NUS Students with Disabilities campaign. 
XXXI. Women's Officer 
A. 
shall be a non-executive officer; 
B. 
shall be a woman; 
C. 
shall represent the interests of women students within the Union; 
D. 
shall attend Student Affairs Committee and be responsible for bringing any matters of 
campaigns relating to women to the attention of this committee; 
E. 
shall be ex-officio delegate to NUS Women's Conference; 
F. 
shall attend Union Council and Social Colours Committee. 
XXXII. Council Members: General Duties 
A. 
maintain and uphold the Constitution and Standing Orders of UCL Union; 
B. 
implement and adhere to all Union policy and mandates; 
C. 
attend: 
1. 
General Meetings 
2. 
Union Council meetings; 
3. 
all other meetings (e.g. executive and/or standing committees) as outlined in their job 
descriptions; unless there is reasonable cause for absence; 
D. 
deal with problems that arise according to their areas of responsibility; 
E. 
make recommendations to Union Council, the Executive or any standing committee should 
they wish to; 
F. 
promote the Union and encourage involvement from within their area or constituency; 
provide written material for the Union Handbook as and when required. 
XXXIII. Faculty Reps 
A. 
shall be Council Members; 
B. 
shall raise awareness of issues affecting their Faculty within the Union and issues affecting 
the Union within their Faculty; 
C. 
shall attend the Faculty Board; 
D. 
shall attend Union Council; 
E. 
shall meet regularly with other Faculty reps to discuss areas of common interest. 
XXXIV. Postgraduate Faculty Reps 
A. 
shall beCouncil Members; 
B. 
shall raise awareness of issues affecting their Faculty within the Union and issues affecting 
the Union within their Faculty; 
C. 
shall attend the Faculty Board; 
D. 
shall attend Union Council; 
E. 
shall meet regularly with other Faculty reps to discuss areas of common interest. 
XXXV. Hall Reps 
A. 
shall represent the interests of all students within their hall within the Union and College; 
B. 
attend Union Council and Hall Reps committee; 
46 


C. 
attend College Student Accommodation Committee; 
D. 
encourage students within their hall to become involved in the Union. 
XXXVI. Senior Treasurers 
A. 
There shall be four, non-voting senior treasurers as outlined below: 
1. 
one Senior Treasurer shall have responsibility for legal matters; 
2. 
one Senior treasurer shall have responsibility for taxation and accounting matters; 
3. 
two Senior Treasurers shall be without portfolio. 
B. 
Senior Treasurers shall be invited to attend Council, Finance Committee, Establishment 
Committee and any other Standing Committees specific to their responsibilities. 
C. 
Union Council shall decide, on electing the Senior Treasurers, which responsibilities each 
shall have and may specify additional responsibilities at their discretion. 
D. 
Any member of UCL staff (except UCL Union staff) may stand to become a Senior Treasurer, 
subject to the constitution, with the exception of registered students of University College 
London. 
E. 
Senior Treasurers shall be elected in accordance with the standing orders for elections. 
47