Section 6 – Job Descriptions – Job Descriptions 

I. Executive Officers: General Duties 
A. The Executive shall be collectively responsible for overseeing the day to day activity of the 
Union, ensuring that motions of the Council, General Meetings or referenda are implemented, 
and undertaking any project work as may be seen necessary. 
B. All Executive Officers shall: 
1. maintain and uphold the Constitution and Standing Orders of UCL Union; 
2. implement and adhere to all Union policy and mandates; 
3. attend: 
a. General Meetings; 
b. Union Council; 
c. Executive meetings; and 
d. all committees as stated in their job descriptions unless there is reasonable cause for 
absence. 
4. generally liaise with each other in the day-to-day running of the Union; 
5. be responsible for conducting the affairs of the Union in between meetings of the 
Executive, Union Council and any standing committees and shall report to those groups 
accordingly; 
6. make recommendations to Union Council or any standing committee should they wish to; 
7. maintain accurate papers for all committees they are on; 
8. be on duty in the Union when necessary as agreed by the Executive; and 
9. provide written material for the Annual Reports and Union Handbook. 
10. in the event of a sabbatical position becoming vacant, liaise with the rest of the executive 
to ensure that the duties of the relevant post are covered as far as possible. 
II. Sabbatical Officers: General Duties 
A. All Sabbatical Officers shall carry out the duties laid down for all Executive Officers and: 
1. attend all meetings with the Provost; 
2. act as cheque signatories for the Union; 
3. be generally available to students to answer queries or deal with problems that arise 
according to their areas of responsibility; 
4. meet at least weekly with the Union General Manager and generally liaise with each other 
in the day-to-day running of the Union. 
5. shall be the trustees of the Union 
B. Sabbatical Officers shall be jointly responsible for the following areas of Union activity, which 
encompass several or all of the portfolios. In each instance the officer with overall 
responsibility will be as specified below. 
1. Affiliations – Finance & Democracy Officer 
2. Establishment – Finance & Democracy Officer 
3. Strategic Planning – Finance & Democracy Officer 
4. Mergers – Medical & Postgraduate Students’ Officer 
5. Campaigns – Education Officer 
6. Union Space – Finance & Democracy Officer 
C. Sabbatical Officers shall be ex-officio ULU Council representatives and should attend 
meetings with UL Sabbatical Officers as they see fit. 
D. Sabbatical Officers may run for election as delegates to NUS Conference. 
III. Communications and Services Officer 
A. General 
1. The Communications and Services Officer will be ultimately responsible for all forms of 
Union publicity. 
2. The Communications and Services Officer will strive to perpetuate widespread 
understanding of the Union’s activities, developments and achievements. 
3. The Communication and Services Officer will be concerned with the provision of high 
level customer satisfaction for the Union’s Commercial Services. 
B. Committees 
1. The Communications and Services Officer will chair the following Union Committees: 
a. Services; 
b. Media Management. 
2. The Communications and Services Officer will serve as secretary to the following Union 
Committees: 
a. Union Colours; 
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b. . Strategic Planning. 
3. The Communications and Services Officer will serve on the following Union Committees: 
a. Activities Board; 
b. Establishment; 
c. Finance; 
d. Strategic Planning; 
e. Union Colours; 
f. Student Affairs. 
4. The Communications & Services Officer will on the following Union Sub-Committees: 
a. Arts Colours; 
b. Societies Colours; 
c. Sports Colours. 
5. The Communications & Services Officer will be in attendance at the following College 
Committee as a student observer: 
a. Safety Committee. 
C. Communications 
1. The Communications and Services Officer will ensure that students are informed of 
decisions made at College and Union Committees. 
2. The Communications and Services Officer will liaise with external media and promote an 
understanding and appreciation of the activities of the Union and those of individual 
students. 
3. The Communications and Services Officer will promote the Union’s services, Societies 
and achievements to students, the UCL Development Office and alumni of UCL. 
4. The Communications and Services Officer will hold overall editorial control of the Union 
website. 
5. The Communications and Services Officer will oversee the promotion of Union services to 
Members. 
6. The Communications and Services Officer will hold ultimate responsibility for the 
production of annual and termly event schedules. 
7. The Communications and Services Officer will endorse all entertainment publicity. 
D. Society Publications and Publicity 
1. The Communications and Services Officer will ensure that material used or produced by 
any Society does not contravene: 
a. legal requirements; 
b. the Constitution; 
c. the Standing Orders; 
d. Policy; 
e. any Union Regulations. 
2. The Communications and Services Officer will be the legal publisher/manager of all Union 
publications and broadcasts. 
3. The Communications and Services Officer will assist Union media societies with 
production, distribution and advertising of their publications and broadcasts. 
4. The Communications and Services Officer will chair the Media Complaints Procedure. 
E. Annual Publications 
1. The Communications and Services Officer will be ultimately responsible for the production 
of an annual handbook for incoming students. 
2. The Communications and Services Officer will be ultimately responsible for the production 
of an annual report. 
3. The Communications and Services Officer will be ultimately responsible for the production 
of an annual sports review. 
F. External Representation 
1. The Communications and Services Officer will be the reactive respondent to external 
media on matters relating to the Union. 
G. Services 
1. The Communications and Services Officer will ensure provision of an appropriate level of 
service at all instances where there is a Student-Staff interface. 
2. The Communications and Services Officer will ensure non-grant-aided services run 
smoothly and in line with Policy. 
3. The Communications and Services Officer will review the efficiency, effectiveness and 
economy of Union service provision at least once each year. 
4. The Communications and Services Officer will ensure the ethical and environmental 
soundness of services in conjunction with the Environment and Ethics Officer. 
5. The Communications and Services Officer will monitor complaints about Union services. 
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6. . The Communications and Services Officer will oversee the development and adaptation 
of the Union’s service provision as determined by the Services Committee. 
7. The Communications and Services Officer will be legal chair of the Union Bar Club. 
H. Entertainment and Events 
1. The Communications and Services Officer will oversee the development and 
implementation of the Union’s entertainments policy. 
2. The Communications and Services Officer will hold ultimate responsibility for all Union 
events. 
3. The Communications and Services Officer will give help and advice to Societies’ events. 
4. The Communications and Services Officer will oversee venue bookings. 
5. The Communications and Services Officer will oversee Union event security and door 
policy. 
IV. Education Officer 
A. General 
1. The Education Officer will be an advocate for the provision of a safe, comfortable and 
sound academic experience for students. 
B. Meetings 
1. The Education Officer will Chair the following Union Committees: 
a. Student Affairs. 
2. The Education Officer will serve on the following Union Committees: 
a. Establishment; 
b. Finance; 
c. Services; 
d. Union Colours; 
e. Strategic Planning. 
3. Education Officer will serve on the following College Committees: 
a. Academic Committee; 
b. Academic Board; 
c. College Council; 
d. Discipline Review Body; 
e. Honorary Degrees and Fellowships Committee; 
f. Joint Staff Student Committee; 
g. Library Committee; 
h. Lunch Hour Lectures Committee; 
i. Quality Management and Enhancement Committee; 
j. Information Strategy Committee. 
k. Any Sub-Committees of the above that may be convened from time to time. 
4. The Education Officer will serve on the following College Sub-Committees: 
a. Programme Planning and Development Executive Sub-Committee 
b. Widening Participation Sub-Committee. 
5. The Education Officer will serve as a member of the Council of the Friends’ Trust and of 
the UCL Futures Disbursement Committee. 
C. Education and Academic Affairs 
1. The Education Officer will keep the College informed about student opinion on academic 
affairs. 
2. The Education Officer will ensure student representation in the development of all 
curricula. 
D. External Representation 
1. The Education Officer will provide assistance in individual student representation to the 
College and the University. 
2. The Education Officer will attend ULU Education and Welfare Network and any equivalent 
bodies. 
3. The Education Officer will attend meetings of the Aldwych Group or its equivalent. 
4. The Education Officer will serve as delegation leader for all NUS Conferences that they 
are entitled to attend; the Education Officer may waive their right to attend non-policymaking 
conferences. 
5. The Education Officer will be the reactive respondent to external media on matters related 
to Education. 
V. Finance and Democracy Officer 
A. General 
1. The Finance and Democracy Officer will endeavour to promote democratic involvement of 
Members in all Union activities. 
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2. . The Finance and Democracy Officer will ensure the smooth management of the assets 
and infrastructure of the Union. 
3. The Finance and Democracy Officer will have a broad overview of all aspects of the 
Union’s financial situation. 
B. 
Meetings 
1. 
The Finance and Democracy Officer will Chair the following Union Committees: 
a. 
Elections; 
b. 
Establishment; 
c. 
Finance; 
d. 
Sports Grounds; 
e. 
Strategic Planning. 
2. 
The Finance and Democracy Officer will chair the following Union Sub-Committee: 
a. 
Finance Sub-Committee. 
3. The Finance and Democracy Officer will serve on the following Union Committees: 
a. 
Activities Board; 
b. 
Services; 
c. 
Union Colours; 
d. 
Student Affairs. 
4. The Finance and Democracy Officer will serve as secretary to the following Union 
Committees: 
a. 
Governance. 
5. The Finance and Democracy Officer will serve on the following College Committees: 
a. 
College Council ; 
b. 
Governance Committee; 
c. 
Joint Committee for the UCL Bloomsbury (Theatre); 
d. 
Sports Grounds Development; 
e. 
Honorary Degrees and Fellowships Committee. 
6. The Finance and Democracy Officer will serve on the following College Sub-Committee: 
a. 
Facilities Sub-Committee; 
7. The Finance and Democracy Officer will be in attendance at the following College 
Committee as a student observer: 
a. 
College Finance Committee. 
8. The Finance and Democracy Officer will attend meetings of the Aldwych Group or its 
equivalent. 
9. 
The Finance and Democracy Officer will be a director of the Somers Town Community 
Sports Centre Ltd. 
C. 
Officer Training 
1. 
The Finance and Democracy Officer will, in conjunction with the Membership Services 
Manager, ensure the provision of training to give elected representatives the skills they 
require to work efficiently and effectively within the Union. 
D. 
Affiliations 
1. The Finance and Democracy Officer will oversee an ongoing review of the Union’s 
external affiliations. 
2. The Finance and Democracy Officer will coordinate the issue of NUS and ULU 
membership cards to all eligible students. 
3. The Finance and Democracy Officer will liaise with ULU, NUS and other external bodies 
on matters of general student concern. 
E. 
Finance 
1. The Finance and Democracy Officer will oversee the preparation of first and revised 
estimates allocating the Union’s block grant to various areas of the Union based on 
submissions made by Committees and Societies. 
2. The Finance and Democracy Officer will endeavour to ensure compliance with financial 
regulations. 
3. The Finance and Democracy Officer will oversee the negotiation and payment of the 
Union grant. 
4. The Finance and Democracy Officer will ensure the maintenance of a schedule for the 
allocation of reserves for equipment repair and replacement. 
5. The Finance and Democracy Officer will ensure adequate presentation of financial 
information to students and Standing Committees. 
6. 
The Finance and Democracy Officer will monitor the Union’s insurance policy. 
7. 
The Finance and Democracy Officer will monitor the Union’s investments. 
8. 
The Finance and Democracy Officer will coordinate Union applications for external grants. 
9. The Finance and Democracy Officer will ensure that grant funds available to various 
Union groups are appropriately publicised. 
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10. . The Finance and Democracy Officer will oversee the accounting arrangements for grant-
funded expenditure. 
11. The Finance and Democracy Officer will negotiate the fees of external affiliations. 
12. The Finance and Democracy Officer will ensure that expenditure is in accordance with the 
estimates. 
13. The Finance and Democracy Officer will ensure that financial regulations, as outlined in 
the Standing Orders are adhered to. 
14. The Finance and Democracy Officer will authorise Union expenditure, including order 
forms, petty cash forms and any other forms relating to finance. 
15. The Finance and Democracy Officer will review policy relating to Finance and Financial 
regulations. 
F. Sponsorship 
1. The Finance and Democracy Officer will be responsible for the Union’s acquisition of 
sponsorship revenue. 
2. The Finance and Democracy Officer will coordinate all applications for sponsorship. 
G. Infrastructure & Safety 
1. The Finance and Democracy Officer will coordinate the development of the Union’s 
physical, financial and technological infrastructure. 
2. The Finance and Democracy Officer will ensure that there are adequate security 
arrangements in Union buildings. 
3. The Finance and Democracy Officer will coordinate future physical developments. 
4. The Finance and Democracy Officer will assess the Union’s space requirements and to 
negotiate future Union space. 
5. The Finance and Democracy Officer will ensure that the use of the space available to the 
Union is maximised. 
6. The Finance and Democracy Officer will ensure that the Union’s Health and Safety policy 
is reviewed on an annual basis. 
H. Staffing 
1. The Finance and Democracy Officer will ensure that adequate arrangements are made 
for the appointment of Staff. 
2. The Finance and Democracy Officer will ensure that the interests of Union Staff are well 
looked after. 
3. The Finance and Democracy Officer will partipate in conjunction with the General 
Manager, in any disciplinary matters involving members of Union staff. 
VI. Medical and Postgraduate Students’ Officer 
A. General 
1. Medical and Postgraduate Students’ Officer will represent the interests of medical and 
postgraduate students at all levels and ensure an environment which supports and 
provides for the needs of medical and postgraduate students. 
B. Meetings 
1. The Medical & Postgraduate Students’ Officer will chair the following Union committees; 
a. RUMS Executive; 
b. PGA Executive. 
2. The Medical and Postgraduate Students’ Officer will serve on the following Union 
Committees: 
a. Activities Board; 
b. Elections; 
c. Establishment; 
d. Finance; 
e. Services; 
f. Union Colours; 
g. Sports Board; 
h. Sports Grounds; 
i. Strategic Planning; 
j. Student Affairs. 
3. The Medical and Postgraduate Students’ Officer will serve on all other Medical and 
Graduate School Committees concerned with academic or welfare issues that affect 
medical or postgraduate students as determined by the RUMS or Postgraduate 
Association Executive Committees. 
4. The Medical and Postgraduate Students’ Officer will serve on the following College 
Committees: 
a. Academic Board; 
b. Academic Committee; 
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c. . Joint Staff Student Committee; 
d. Sports Grounds Committee 
C. Medical students 
1. The Medical and Postgraduate Students’ Officer will ensure that medical students are 
informed of information relevant to them in their capacity as medical students, and, in 
particular, of relevant decisions by the Medical School and the College; 
2. The Medical and Postgraduate Students’ Officer will liaise with the Pre-Clinical and 
Clinical Presidents to address the issues of medical students; 
3. The Medical and Postgraduate Students’ Officer will ensure effective communication 
between external Medical School sites and the Union; 
4. The Medical and Postgraduate Students’ Officer will ensure that the Medical School and 
the College are informed of the views of medical students; 
5. The Medical and Postgraduate Students’ Officer will assist in the individual representation 
of medical students to the Medical School and/or College; 
6. The Medical and Postgraduate Students’ Officer will ensure provision of an appropriate 
programme of entertainment for medical students; 
7. The Medical and Postgraduate Students’ Officer will ensure that medical students receive 
an adequate welfare provision from the Medical School and College; 
8. The Medical and Postgraduate Students’ Officer will represent, medical students to 
external organisations including ULU and the NUS; 
9. The Medical and Postgraduate Students’ Officer will to assist the Student Activities Officer 
in the effective training and operation of the RUMS clubs and societies; 
10. The Medical and Postgraduate Students’ Officer will to ensure the interests of RUMS 
clubs and societies are represented both internally and externally. 
D. Postgraduate students 
1. The Medical and Postgraduate Students’ Officer will ensure that postgraduate students 
are informed of information relevant to them in their capacity as postgraduate students, 
and, in particular, of relevant decisions by the Graduate School and the College. 
2. The Medical and Postgraduate Students’ Officer will liaise with the Postgraduate 
President to address the issues of postgraduate students. 
3. The Medical and Postgraduate Students’ Officer will ensure effective communication 
between external sites of postgraduate study and the Union. 
4. The Medical and Postgraduate Students’ Officer will ensure that the Graduate School and 
the College are informed of the views of postgraduate students. 
5. The Medical and Postgraduate Students’ Officer will assist in the individual representation 
of postgraduate students to the Graduate School and/or College. 
6. The Medical and Postgraduate Students’ Officer will ensure provision of an appropriate 
programme of entertainment for postgraduate students. 
7. The Medical and Postgraduate Students’ Officer will ensure that postgraduate students 
receive an adequate welfare provision from the Graduate School and College. 
8. The Medical and Postgraduate Students’ Officer will represent Postgraduate students to 
external organisations including ULU and the NUS. 
VII. Student Activities Officer 
A. General 
1. The Student Activities Officer will be primarily concerned with the non-academic 
development of students. 
2. The Student Activities Officer will encourage the development of Societies; safeguarding 
the interests of Societies is an integral part of this role. 
B. Meetings 
1. The Student Activities Officer will Chair the following Union Committees: 
a. Activities Board; 
b. Arts Board; 
c. Societies Board; 
d. Sports Board; 
e. Union Colours; 
f. Sports Colours. 
2. The Student Activities Officer will serve as secretary to the following Union Sub-
Committees: 
a. Arts Colours; 
b. Societies Colours; 
c. Sports Colours; 
d. Theatre Users. 
3. The Student Activities Officer will serve on the following Union Committees: 
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a. . Establishment; 
b. Finance Committee; 
c. Media Management; 
d. Services; 
e. Sports Grounds; 
f. Strategic Planning; 
g. Student Affairs. 
4. The Student Activities Officer will serve on the following Sub-Committee: 
a. Finance 
5. The Student Activities Officer will serve on the following College 
6. Committees: 
a. Career Advisory Committee; 
b. Sports Ground Development Committee; 
c. Joint Committee for the UCL Bloomsbury (Theatre); 
d. Expeditions and Travel Committee. 
C. Clubs and Societies 
1. The Student Activities Officer will ensure the effective administration of all Societies and 
be first point of contact for Societies within the Union. 
2. The Student Activities Officer will represent Societies’ needs to the relevant Officers. 
3. The Student Activities Officer will ensure that the relevant duties, regulations and 
procedures are explained to Society officers by coordinating handbooks and organising 
training sessions and events. 
4. The Student Activities Officer will coordinate the Freshers’ Fayre, Refreshers’ Fayre and 
similar events. 
5. The Student Activities Officer will oversee the allocation of space to Societies. 
6. The Student Activities Officer will initiate and coordinate other Society-related services for 
members of the Union as appropriate. 
7. The Student Activities Officer will ensure that Societies’ achievements are acknowledged 
both internally and externally. 
8. The Student Activities Officer will develop a comprehensive training programme for 
Society officers. 
D. Student Activities 
1. The Student Activities Officer will coordinate extra-curricular activities, including key-skill 
activities. 
2. The Student Activities Officer will work with Staff and the College Careers Department to 
coordinate a strong career development programme. 
3. The Student Activities Officer will develop and coordinate both internal and external 
volunteer programmes. 
4. The Student Activities Officer will develop and coordinate accreditation systems that 
reward students for their achievements and efforts. 
E. External Representation 
1. The Student Activities Officer will represent Societies to external bodies. 
2. The Student Activities Officer will represent and develop the future of Student sport at the 
Union to external bodies including BUCS and ULU. 
3. The Student Activities Officer will attend BUCS London Division meetings and ULU 
Intercollegiate Sports Committee. 
VIII. Welfare Officer 
A. General 
1. The Welfare Officer will negotiate to ensure the academic and personal welfare of 
students both collectively and individually at UCL; liaising with the College and other 
organisations as appropriate. 
B. Meetings 
1. The Welfare Officer will Chair the following Sub-Committee: 
a. Hall Reps 
2. The Welfare Officer will serve on the following Union Committees: 
a. Student Affairs; 
b. Services; 
c. Finance; 
d. Union Colours; 
e. Establishment. 
3. The Welfare Officer will serve on the following College Committees: 
a. Committee for Equal Opportunities; 
b. Disability Committee; 
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c. 
Student Accommodation Committee; 
d. 
Student Awards and Hardship Funds Committee; 
e. 
Student Welfare Coordinating Committee. 
f. 
Safety Committee. 
g. 
g. Any Sub-Committees of the above that may be convened from time to time. 
4. 
The Welfare Officer will serve on the following College Sub-Committee: 
a. 
Fees Sub-Committee. 
C. 
Welfare 
1. 
The Welfare Officer will initiate and coordinate welfare provisions as appropriate. 
2. The Welfare Officer will liaise with College on issues of student welfare, support, and 
equal opportunities. 
3. The Welfare Officer will assist the Communications and Services Officer in the production 
of welfare publications. 
4. The Welfare Officer will represent the Union as one of the Fund Managers of the College 
Day Nursery Student Hardship Fund. 
5. The Welfare Officer will oversee a biennial accommodation survey in conjunction with 
College Residences Office. 
6. The Welfare Officer will oversee an annual hardship survey focusing on different parts of 
the Student population as they see fit. 
D. 
International students 
1. 
The Welfare Officer will represent international students collectively and individually to the 
Union, the International Office and the College. 
IX. Non-Sabbatical Officers : General Duties 
A. All Non-Sabbatical Executive Officers shall carry out the duties laid down for all Executive 
Officers and: 
1. deal with problems that arise according to their areas of responsibility and hold regular 
surgeries to make themselves available to students to answer queries; 
2. 
promote the Union and encourage involvement from within their area or constituency. 
X. Acting Sabbatical Officers 
A. 
shall undertake all general non-sabbatical duties as listed above. 
B. shall undertake as far as possible the specific duties as listed above for the relevant 
sabbatical officer. 
XI. Academic Affairs Officer 
A. 
The Aims of the officer are: 
1. To be responsible for representing the students in academic issues within the Union and 
College in co-operation with the Education Officer. They will ensure all students are 
aware of College issues which will affect their education. 
B. 
Committees: 
1. 
to serve as Secretary to the following Union committees: 
a. 
Student Affairs. 
2. 
to serve on the following Union committees: 
a. 
Union Colours; 
b. 
Strategic Planning. 
3. 
to serve on the following College committees: 
a. 
Academic Board; 
b. 
Joint Staff Student Committee; 
c. 
Undergraduate Education Executive. 
C. 
Responsibilities: 
1. 
to liaise with the Council Members and encourage involvement in Union matters; 
2. to co-ordinate and run campaigns relating to academic matters at UCL in association with 
the Campaigns and Equal Opportunities Officer; 
3. to bring any welfare related academic matters or campaigns to the attention of Student 
Affairs Committee; 
4. 
to meet at least fortnightly with the Education Officer. 
XII. Campaigns and Equal Opportunities Officer 
A. 
The Aims of the officer are: 
1. To be responsible for representing the views of students on welfare issues, both 
individually and collectively. They will take the leading role in all welfare campaigns in the 
Union and ensure that UCL Union provides equal opportunity for all students. They will 
8 



represent the needs of student Interest groups on the Executive Committee along with the 
Education Officer and Welfare Officer. 
Executive Committee along with the 
Education Officer and Welfare Officer. 

B. Committees: 
1. to serve as Secretary to the following Union Sub-Committee: 
a. Hall Reps; 
2. to serve on the following Union committees: 
a. Union Colours; 
b. Strategic Planning; 
c. Student Affairs. 
3. to serve on the following College committees: 
a. Committee for Equal Opportunities; 
b. Student Welfare Co-ordinating Committee. 
C. Responsibilities: 
1. to co-ordinate all campaigns relating to the welfare of students at UCL; 
2. to ensure that UCL Union operates at all times in a manner consistent with its Statement 
of Equal Opportunities; 
3. to liaise with the relevant Executive Officers to ensure that the publicity for campaigns and 
other welfare issues is sufficient and is displayed at all sites; 
4. to represent the interests of students facing potential discrimination within the Union; 
5. to meet at least fortnightly with the Education Officer and Welfare Officer; 
6. Will represent the needs of student interests groups by meeting the Womens, Disabled, 
BME, LGBT, Mature and International Students’ Officers along with the Education Officer 
and Welfare Officer at least on a termly basis. 
XIII. Clinical President 
A. The Aims of the officer are: 
1. To be responsible for bringing the views of clinical medical students to the attention of the 
appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. This officer shall be a clinical 
medical student. 
B. Committees: 
1. to Chair the following Union Sub-Committees: 
a. Clinical. 
2. to serve on the following Union committees: 
a. RUMS Executive; 
b. Union Colours; 
c. Strategic Planning; 
d. Student Affairs. 
3. to serve on any Medical School committees as agreed by the RUMS Executive. 
C. Responsibilities: 
1. to assist the Medical & Postgraduate Students’ Officer in their duties; 
2. to be responsible for overseeing all affairs affecting clinical students; 
3. to act as the clinical medical students’ representative as appropriate; 
4. to meet at least fortnightly with the Medical & Postgraduate Students’ Officer. 
XIV. Clubs & Societies Officer 
A. The Aims of the officer are: 
1. To be responsible for the non-academic development of the students by encouraging club 
and society activities. They will cooperate with the Student Activities Officer in 
representing these areas within the Union and to College. 
B. Committees: 
1. to serve as Secretary to the following Union committees: 
a. Activities Board; 
2. to serve on the following Union committees: 
a. Arts Board; 
b. Union Colours; 
c. Societies Board; 
d. Sports Board; 
e. Sports Colours; 
f. Strategic Planning; 
g. Student Affairs. 
3. to serve on the following Union Sub-Committee: 
a. Arts Colours; 
b. Finance; 
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c. . Societies Colours; 
d. Sports Colours. 
C. Responsibilities: 
1. to help co-ordinate the club and society aspects of the Arts Festival, Freshers Fayre, Re-
Freshers Fayre and other similar events; 
2. to encourage the development of clubs and societies at UCL; 
3. to assist the Student Activities Officer in the administration of the clubs and societies of 
the Union; 
4. to be responsible for the dissemination of relevant information to all clubs and societies; 
5. to organise an annual inter-society sports tournament for all non-sports designated 
Societies; 
6. to assist the Student Activities Officer with the co-ordination of student development 
initiatives; 
7. to meet at least fortnightly with the Student Activities Officer; 
8. to organise an annual inter-society non-sport event for members of all societies; 
9. to encourage clubs & societies to be inclusive and work within UCLU equal opportunities 
policy. 
XV. Environment and Ethics Officer 
A. The Aims of the officer are: 
1. To be responsible for ensuring that UCL Union operates in as ethically and ecologically 
sound a manner as possible. This officer will proactively investigate and research 
methods of improving UCL Union’s operation in this respect. 
B. Committees: 
1. to serve on the following Union committees: 
a. Services; 
b. Union Colours; 
c. Strategic Planning; 
d. Student Affairs. 
C. Responsibilities: 
1. to oversee environmental and ethical matters concerning the Union; 
2. to be proactive in efforts to improve the environmental and ethical performance of the 
Union; 
3. to co-ordinate and run campaigns relating to environmental and ethical matters in 
association with the Campaigns and Equal Opportunities Officer; 
4. to meet at least fortnightly with the Communications & Services Officer. 
XVI. General Secretary 
A. The Aims of the officer are: 
1. To ensure that the Union runs in a fair and democratic manner and oversee the running of 
Union elections. 
B. Committees: 
1. to Chair all: 
a. General Meetings; 
b. meetings of Union Council; 
c. meetings of the Executive; 
d. meetings of Governance Committee. 
2. to serve as Secretary to the following Union committees: 
a. Elections. 
3. to serve on the following Union committees: 
a. Union Colours; 
b. Strategic Planning. 
C. Responsibilities: 
1. to ensure the democratic and constitutional running of the Union; 
2. to be Returning Officer of the Union. 
XVII. Postgraduate Association President 
A. The Aims of the officer are: 
1. To be responsible for bringing the views of postgraduate students to the appropriate UCL 
Union and College and ensuring these students are aware of all issues within UCL Union 
and the College affecting them, particularly academic and welfare issues. They will 
facilitate the development of a postgraduate student community by providing regular 
activities and events for these students. This officer shall be a postgraduate student. 
B. Committees: 
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1. . to serve as secretary to the following Union Committees: 
a. Postgraduate Association Executive Committee. 
2. to serve on the following Union committees: 
a. Union Colours; 
b. Strategic Planning; 
c. Student Affairs. 
3. to serve on any appropriate College committees. 
C. Responsibilities: 
1. To coordinate with UCL Union entertainments for postgraduate students. 
2. To coordinate with UCL Union in communicating to postgraduate students. 
3. To hold regular meetings with the Graduate School to ensure that the views of 
postgraduate students are represented. 
4. To meet regularly with the UCL Union sabbatical officer responsible for postgraduate 
students. 
5. To represent postgraduate students externally to organisations such as the NUS and the 
National Postgraduate Committee. 
XVIII. Pre-Clinical President 
A. The Aims of the officer are: 
1. To be responsible for bringing the views of pre-clinical medical students to the attention of 
the appropriate Union and College Officers and ensuring these students are aware of all 
issues within UCL Union and in the college affecting them. This officer shall be a preclinical 
medical student. 
B. Committees: 
1. to Chair the following Union Sub-Committees: 
a. Pre-Clinical. 
2. to serve on the following Union Committees: 
a. RUMS Executive; 
b. Union Colours; 
c. Strategic Planning; 
d. Student Affairs. 
3. to serve on any Medical School Committees as agreed by the RUMS Executive. 
C. Responsibilities: 
1. to assist the Medical & Postgraduate Students’ Officer in their duties. 
2. to be responsible for overseeing all affairs affecting pre-clinical students. 
3. to act as the pre-clinical medical students’ site representative as appropriate. 
4. to meet at least fortnightly with the Medical & Postgraduate Students’ Officer. 
XIX. Promotions and Entertainments Officer 
A. The Aims of the officer are: 
1. To ensure that all students are kept aware of the Union’s activities and events, this will 
require close liaison with the Communications & Services Officer. To ensure the Union 
has a varied and exciting entertainments programme and that all events are adequately 
promoted. 
B. Committees: 
1. to serve as Secretary to the following Union committees: 
a. Media Management. 
2. to serve on the following Union committees: 
a. Activities Board; 
b. Services; 
c. Union Colours; 
d. Strategic Planning; 
e. Student Affairs. 
C. Responsibilities: 
1. to seek proactively content for Union publications; 
2. to work alongside the Communications & Services Officer and all other members of the 
Executive to ensure that all areas of the Union are promoted to their full potential, 
including overseeing the distribution of all Union publications; 
3. to co-ordinate and oversee the running of all Union entertainments; 
4. to meet at least fortnightly with the Communications & Services Officer. 
XX. SSEES Site President 
A. The Aims of the officer are: 
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1. . To be responsible for bringing the views of students of the School to the attention of the 
SSEES Executive Committee, and the appropriate Union, College and School Officers 
and ensuring these students are aware of all issues within UCL Union and the College 
affecting them. This officer shall be a student based at SSEES. 
B. Committees: 
1. to Chair the following Union committees: 
a. SSEES Site Committee. 
2. to serve on the following Union Committees: 
a. Union Colours; 
b. Strategic Planning; 
c. Student Affairs. 
3. to serve on any SSEES Committees as agreed by the SSEES Site Committee. 
C. Responsibilities: 
1. to be responsible for overseeing all student affairs at SSEES; 
2. to act as the SSEES site representative as appropriate. 
XXI. Non-Executive Officers: General 
A. Non-Executive Officers shall: 
1. take a leading role in the running of the committees on which they sit; 
2. liaise with the Executive officers; 
3. carry out the duties laid down for Council members; 
4. be elected in accordance with the standing orders for elections, except for the Arts, 
Societies and Sports Officers, who shall be elected by the Arts, Societies and Sports 
Boards respectively; 
5. be removed, if necessary, in accordance with the no-confidence procedures for non-
sabbatical members of Council or the standing orders relating to non-attendance. 
B. Student interest groups will be: BME students, Disabled students, International students, 
LGBT students and Mature students. 
XXII. Arts Officer 
A. shall be a non-executive officer elected by Arts Board; 
B. shall be Chair of Theatre Users Sub-Committee; 
C. shall be Secretary to Arts Board and Arts Colours Sub-Committee; 
D. shall help co-ordinate the arts festival, Freshers’ Fayre and Re-Freshers’ Fayre; 
E. shall encourage the development of the arts societies at UCL; 
F. shall submit content relating to arts societies to the Union's news publications; 
G. shall attend Council, Activities Board, Union Colours Committee and Finance Sub-Committee; 
H. shall assist the Student Activities Officer in the administration and co-ordination of the arts 
societies of the Union; 
I. shall be responsible for the dissemination of relevant information to all Arts Societies; 
J. shall attend the college Joint Committee for the UCL Bloomsbury (Theatre). 
XXIII. Black and Minority Ethnic Students’ Officer 
A. shall be a non-executive officer; 
B. shall be the president of the Black and Minority Ethnic (BME) Students’ group; 
C. shall self-define as black and/or minority ethnic (BME) student; 
D. shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating BME students to the attention of this committee. 
E. shall represent the interests of students facing potential racial discrimination within the Union; 
F. shall attend Union Council and Social Colours Committee. 
G. shall liaise where appropriate with the NUS Black Students’ Campaign. 
H. shall be ex-officio delegate on behalf of UCL Union to NUS Black Students’ Conference and 
NUS Anti-Racism, Anti-Fascism Conference. 
XXIV. Disabled Students’ Officer 
A. shall be a non-executive officer; 
B. shall be the president of the Disabled Students’ group; 
C. shall self define as disabled; 
D. shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating to disabled students to the attention of this committee; 
E. shall represent interests of disabled students within the Union; 
F. Shall attend the College Disability Committee. 
G. shall attend Union Council and Union Colours Committee. 
H. shall be ex-officio delegate on behalf of UCL Union to NUS Disabled Students’ Conference. 
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I. . shall liaise on behalf of UCL Union with the NUS Disabled Students’ campaign. 
XXV. International Students' Officer 
A. shall be a non-executive officer; 
B. shall be the president of the International Students’ group; 
C. shall be a student whose normal place of residence is outside the UK; 
D. shall represent the interests of international students within the Union; 
E. shall attend Union Council and Union Colours Committee; 
F. shall attend Student Affairs Committee and be responsible for bringing any campaigns 
relating to international students to the attention of this committee; 
G. shall help and advise in the running of International Student Orientation Programmes; 
H. shall attend College Fees Committee. 
XXVI. Lesbian, Gay, Bisexual and Trans Students' Officer 
A. shall be a non-executive Officer; 
B. shall be the president of the Lesbian, Gay, Bisexual and Trans Students’ group; 
C. shall self define as Lesbian, Gay, Bisexual or Trans; 
D. shall be elected by the Lesbian, Gay Bisexual and Trans Society; 
E. shall represent the interests of Lesbian Gay Bisexual and Trans students within the Union. 
F. shall attend Student Affairs Committee and be responsible for bringing any matters or 
campaigns relating to lesbian, gay, bisexual or trans students to the attention of this 
committee; 
G. shall attend Union Council and Union Colours Committee; 
H. shall liaise on behalf of UCL Union with the NUS Lesbian, Gay, Bisexual and Trans 
Campaign; 
I. shall attend NUS Lesbian, Gay, Bisexual and Trans Students' Conference alongside 3 
delegates elected by the Lesbian, Gay Bisexual and Trans Society. 
XXVII. Mature Students' Officer 
A. shall be a non-executive officer; 
B. shall be a student who entered UCL after the age of 21; 
C. shall represent the interests of mature students in the Union; 
D. shall attend Student Affairs Committee and be responsible for bringing any campaigns 
relating to mature students to the attention of this committee; 
E. shall attend Union Council and Union Colours Committee; 
F. shall liaise on behalf of the Union with the Mature Students Union of Great Britain. 
XXVIII. Part-Time Students’ Officer 
A. shall be a non-executive officer; 
B. shall be a registered part-time student; 
C. shall represent the interests of part-time students within the Union; 
D. shall attend Union Council and Student Affairs Committee; 
E. shall attend the college Joint Staff-Students Committee. 
XXIX. Postgraduate Association Vice President 
A. The aims of the officer are: 
1. To be responsible for bringing the views of postgraduate students to the appropriate UCL 
Union and College and ensuring these students are aware of all issues within UCL Union 
and the College affecting them, particularly academic and welfare issues. They will 
facilitate the development of a postgraduate student community by providing regular 
activities and events for these students. This officer shall be a postgraduate student. 
B. Committees 
1. To serve on the following Union committees: 
a. PGA Executive; 
b. Union Council; 
c. Student Affairs. 
2. In the absence of the President, to serve on the following Union committees: 
a. UCL Union Executive; 
b. Union Colours; 
c. Strategic Planning. 
3. In the absence of the President, to serve on any appropriate College committees. 
C. Responsibilities: 
1. In the absence of the President, to hold regular meetings with the Graduate School to 
ensure that the views of postgraduate students are represented. 
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2. . In the absence of the President, to meet regularly with the UCL Union sabbatical officer 
responsible for postgraduate students. 
3. In the absence of the President, to represent postgraduate students externally to 
organisations such as the NUS and the NPC. 
XXX. Postgraduate Association Entertainments Officer 
A. The aims of the officer are: 
1. To be responsible for bringing the views of postgraduate students to the appropriate UCL 
Union and College and ensuring these students are aware of all issues within UCL Union 
and the College affecting them. They will facilitate the development of a postgraduate 
student community by providing regular activities and events for these students. This 
officer shall be a postgraduate student. 
B. Committees 
1. To serve on the following Union committees: 
a. PGA Executive; 
b. Union Council. 
C. Responsibilities 
1. To liaise with UCL Union’s Entertainments Department regarding entertainments for the 
postgraduate student community. 
2. To organise entertainments for the postgraduate student community in conjunction with 
the PGA Executive Committee. 
XXXI. Postgraduate Association Publicity Officer 
A. The aims of the officer are: 
1. To be responsible for bringing the views of postgraduate students to the appropriate UCL 
Union and College and ensuring these students are aware of all issues within UCL Union 
and the College affecting them. They will facilitate the development of a postgraduate 
student community by providing regular activities and events for these students. This 
officer shall be a postgraduate student. 
B. Committees 
1. To serve on the following Union committees: 
a. PGA Executive; 
b. Media Management; 
c. Union Council. 
C. Responsibilities 
1. To liaise with UCL Union’s Marketing Department regarding publicity for the postgraduate 
student community; 
2. To organise publicity with and for the PGA. 
XXXII. Societies Officer 
A. shall be a non-executive officer elected by Societies Board; 
B. shall be Secretary to Societies Board and Societies Colours Sub-Committee; 
C. shall help co-ordinate Freshers’ and Re-Freshers’ Fayre; 
D. shall encourage the development of the societies at UCL; 
E. shall submit content relating to societies to the Union’s news publication ; 
F. shall attend Activities Board, Union Colours Committee, Finance Sub-Committee, Arts 
Colours Sub-Committee and Union Council; 
G. shall assist the Student Activities Officer in the administration and co-ordination of the 
societies of the Union; 
H. shall be responsible for the dissemination of relevant information to all societies. 
I. shall be a member of Theatre Users Sub-Committee of Arts Board. 
XXXIII. Sports Officer 
A. shall be a non-executive officer elected by Sports Board; 
B. shall be Secretary to Sports Board and Sports Colours Sub-Committee; 
C. shall help co-ordinate Freshers’ and Re-Freshers’ Fayre; 
D. shall encourage the development of the sports clubs at UCL; 
E. shall submit content relating to sports clubs to the Union’s news publications; 
F. shall attend Union Council, Activities Board, Finance Sub-Committee, Sports Grounds 
Committee and Union Colours Committee; 
G. shall assist the Student Activities Officer in the administration of the sports clubs of the Union; 
H. shall be responsible for the dissemination of relevant information to all sports clubs; 
I. shall attend BUCS London Division meetings and ULU Intercollegiate Sports Committee; 
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J. . shall be aware of the British Universities & Colleges Sport (BUCS) rules and regulations and 
attend BUCS conferences with the Student Activities Officer as necessary. 
XXXIV. SSEES Vice President 
A. The aims of the officer are: 
1. To be responsible for bringing the views of students of the School to the attention of the 
SSEES Executive Committee, and the appropriate Union, College and School Officers 
and ensuring these students are aware of all issues within UCL Union and the College 
affecting them. This officer shall be a student based at SSEES. 
B. Committees: 
1. to serve as Secretary to the following Union committees: 
a. SSEES Executive Committee. 
2. to serve on the following Union Committees: 
a. UCL Union Council. 
3. to serve on any SSEES Committees as agreed by the SSEES Executive Committee. 
C. Responsibilities: 
1. to assist the SSEES President in their duties relating to SSEES; 
2. to act as the SSEES site representative as appropriate. 
XXXV. Volunteering Officer 
A. Shall be a non-executive officer 
B. Shall represent the views of students involved in volunteering. 
C. Shall be the lead officer on all volunteering promotion campaigns in the Union. 
D. Shall attend Union Council, Services Committee, Union Colours Committee and VSU 
Steering Committee 
E. Shall encourage the development of volunteering at UCL 
F. Shall meet regularly with the Student Activities Officer. 
XXXVI. Women's Officer 
A. shall be a non-executive officer; 
B. shall be the president of the Women Students’ group; 
C. shall self-define as a woman; 
D. shall represent the interests of women students within the Union; 
E. shall attend Student Affairs Committee and be responsible for bringing any matters of 
campaigns relating to women to the attention of this committee; 
F. shall be ex-officio delegate to NUS Women's Conference; 
G. shall attend Union Council and Union Colours Committee. 
XXXVII.Council Members: General Duties 

A. maintain and uphold the Constitution and Standing Orders of UCL Union; 
B. implement and adhere to all Union policy and mandates; 
C. attend: 
1. General Meetings 
2. Union Council meetings; 
3. all other meetings (e.g. executive and/or standing committees) as outlined in their job 
descriptions; unless there is reasonable cause for absence; 
D. deal with problems that arise according to their areas of responsibility; 
E. make recommendations to Union Council, the Executive or any standing committee should 
they wish to; 
F. promote the Union and encourage involvement from within their area or constituency; 
provide written material for the Union Handbook as and when required. 
XXXVIII. Faculty Reps 
A. shall be Council Members; 
B. shall raise awareness of issues affecting their Faculty within the Union and issues affecting 
the Union within their Faculty; 
C. shall attend the Faculty Board; 
D. shall attend Union Council; 
E. shall meet regularly with other Faculty reps to discuss areas of common interest. 
XXXIX. Postgraduate Faculty Reps 
A. shall be Council Members; 
B. shall raise awareness of issues affecting their Faculty within the Union and issues affecting 
the Union within their Faculty; 
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C. . shall attend the Faculty Board; 
D. shall attend Union Council; 
E. shall meet regularly with other Faculty reps to discuss areas of common interest. 
XL. Hall Reps 
A. shall represent the interests of all students within their hall within the Union and College; 
B. attend Union Council and Hall Reps Sub-Committee; 
C. attend College Student Accommodation Committee; 
D. encourage students within their hall to become involved in the Union. 
XLI. Senior Treasurers 
A. There shall be four, non-voting senior treasurers as outlined below: 
1. one Senior Treasurer shall have responsibility for legal matters; 
2. one Senior treasurer shall have responsibility for taxation and accounting matters; 
3. two Senior Treasurers shall be without portfolio. 
B. Senior Treasurers shall be invited to attend Council, Finance Committee, Establishment 
Committee and any other Standing Committees specific to their responsibilities. 
C. Union Council shall decide, on electing the Senior Treasurers, which responsibilities each 
shall have and may specify additional responsibilities at their discretion. 
D. Any member of UCL staff (except UCL Union staff) may stand to become a Senior Treasurer, 
subject to the constitution, with the exception of registered students of University College 
London. 
E. Senior Treasurers shall be elected in accordance with the standing orders for elections. 
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